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Location:
Calgary, Alberta
- Reports to: Project Manager
- Employment type: Full-time, permanent
- Starting: November, 2026 *Please provide a cover letter with your application detailing your interest and experience relevant to the role.
* About MVA Group MVA Group is a Calgary-based EPC and EPCM partner that has provided the power sector with engineering and project management for nearly three decades. Our expertise spans transmission and distribution line design (more than 7,000 km of overhead and underground line projects), substation design, behind-the-fence power generation, regulatory approvals and project management. We are currently delivering a ~100 MW reciprocating gas-engine power station and 144 kV substation in northern Alberta under an EPC contract, on a shared, multi-contractor site. This project is part of a growing pipeline of 50–500 MW power generation projects.

About the role
MVA Group is seeking an experienced Project Coordinator to support the Project Manager across our portfolio of engineering projects. The role coordinates project reporting, communication, document control and action tracking, enabling the project leadership to focus on project and team management and the client relationship. You will work with engineering, procurement, construction and client teams on our current power generation EPC project and future similar projects. This role would be well suited to someone with ambitions to become an engineering project manager. Responsibilities *Reporting and scheduling support
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- Prepare draft weekly and monthly client reports and internal leadership updates for the Project Manager’s review, collecting input from discipline leads.
- Support the Project Manager in managing the project schedule and the project-level 2
- and 4-week lookaheads: gather progress updates, update activities and prepare schedule outputs.




- Track owner’s engineer review cycles and submittal and response deadlines, and flag upcoming due dates to the responsible leads.
- Be proactive in identifying risks and opportunities on projects and find ways to improve and enhance internal project management procedures and tools.
- Maintain the change order/change request log and help prepare change documentation. *Meetings and actions
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- Organise internal, client and subconsultant meetings, prepare agendas and minutes, and distribute them promptly.
- Maintain the action, RFI and risk logs and project task management systems, and follow up with owners on open actions. *Document control
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- Create and manage master document registers, transmittals, document numbering and revision control, including issues for review and issues for construction.
- Create and manage the project’s shared drive as the single source of truth, including handling of superseded and archived documents. *Communication
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- Maintain project correspondence logs, distribution lists and stakeholder contact lists.
- Act as a first point of contact for routine project administration with clients, subconsultants and vendors. *Invoicing and Payments
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- Support monthly progress billing and client invoicing, and track subconsultant and vendor invoices against POs and commitments. *General
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- Track personnel onboarding, site orientations and safety certificate expiries.
- Assemble close-out and turnover documentation (as-builts, dossiers, warranties), and archive records in line with APEGA record-retention requirements. Qualifications *Required
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- 4 or more years of project coordination experience in construction, power generation, utilities or similar heavy industrial settings.
- Experience preparing project reports, meeting minutes and action trackers for clients and stakeholders.
- Experience with document control on engineering and construction projects, including master document registers, transmittals and revision control.
- Familiarity with EPC project practices, including owner’s engineer review cycles, and with APEGA requirements for authenticating engineering documents.
- Working knowledge of scheduling software (MS Project or similar) and task management tools (Asana or similar).
- Advanced skills in Project Scheduling software (MS Project, Primavera or similar), Google Workspace or Microsoft Office, in particular spreadsheet skills (advanced formulas, lookups, pivot tables, macros etc.)
- Strong organisational and written communication skills, attention to detail and the ability to manage competing deadlines. *Assets
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Education:
diploma or degree in engineering technology, construction management, business or similar.
- Certified Associate in Project Management (CAPM) or Project Management Professional (PMP).
- Experience with electronic document management systems such as Aconex, Procore or SharePoint.
- Interest in using automation and AI tools to streamline reporting and administration.
- Ambitious individual capable of working on challenging projects in a fast-paced environment. *MVA Group welcomes applications from all qualified candidates. Applicants must be legally entitled to work in Canada.
* *Please note that only applications supported by a cover letter will be considered.
* Pay: $72,000.00-$88,000.00 per year

Perks:
- On-site parking
- Paid time off
- Work from home Work

Location:
In person

📌 Project Coordinator (Calgary)
🏢 MVA Consulting
📍 Calgary