Accounts Payable Specialist

Location:
Vancouver, BC Position Summary We are seeking an experienced, detail-oriented, and proactive Accounts Payable Specialist to manage accounts payable operations across multiple properties and businesses, including hotels, residential buildings, and other operations. The ideal candidate will have a strong background in accounts payable, invoice processing, vendor management, payment scheduling, and financial recordkeeping. Experience handling accounts payable for multiple properties or businesses is highly preferred. We are looking for someone who can work independently, manage a high volume of transactions, and ensure invoices and payments are processed accurately and on time. Beyond daily responsibilities, the successful candidate must be proactive in identifying weaknesses, inefficiencies, and gaps in existing processes and developing practical solutions to improve accuracy, internal controls, and overall efficiency.

Key Responsibilities
1. Accounts Payable & Invoice Processing
- Manage the full accounts payable cycle across multiple properties and businesses.
- Receive, review, code, and process invoices accurately and on time.
- Verify invoices against purchase orders, receipts, approvals, and supporting documentation.
- Identify and resolve discrepancies, duplicate invoices, and billing errors.
- Ensure expenses are assigned to the correct property, company, and accounting category. 2. Payments & Vendor Management
- Prepare and coordinate vendor payments according to approved payment schedules and company procedures.
- Monitor payment due dates and maintain accurate records of outstanding liabilities.
- Communicate with vendors regarding invoices, payment status, statements, and account discrepancies.
- Reconcile vendor statements and investigate outstanding balances.
- Maintain positive working relationships with suppliers and service providers. 3. Reconciliations & Financial Records
- Perform regular accounts payable reconciliations.
- Maintain organized records of invoices, payments, credits, and supporting documents.
- Assist with month-end closing and preparation of financial reports.




- Support expense tracking and ensure accurate financial reporting for each property and business.
- Identify overdue invoices, recurring discrepancies, and potential financial risks. 4. Process Improvement & Internal Controls
- Review existing accounts payable procedures to identify inefficiencies, errors, gaps, and opportunities for improvement.
- Develop and recommend practical solutions to streamline workflows, reduce manual work, and improve accuracy.
- Establish and improve procedures for invoice processing, approvals, payment tracking, and recordkeeping.
- Identify recurring issues and implement measures to prevent them from happening again.
- Improve documentation, organization, and internal controls to reduce errors, duplicate payments, and missed deadlines.
- Take initiative in recommending better ways of working rather than simply following existing procedures. 5. Multi-Property Administration
- Manage accounts payable for multiple entities while maintaining separate and accurate financial records.
- Track expenses across hotels, residential buildings, and other business operations.
- Coordinate with property managers, department heads, and head office to obtain invoice approvals and resolve discrepancies.
- Maintain proper documentation and confidentiality of financial information. Required Qualifications
- Minimum 3–5 years of hands-on accounts payable experience.
- Experience managing a high volume of invoices and payments.
- Strong understanding of accounting principles and accounts payable procedures.
- Experience with vendor statement reconciliations and month-end processes.
- Proficiency with accounting software and Microsoft Excel.
- Experience managing financial transactions for multiple properties, companies, or business entities is highly preferred.




- Strong analytical and problem-solving skills, with the ability to identify discrepancies and process deficiencies.
- Demonstrated initiative in improving workflows, procedures, and internal controls.
- Strong attention to detail and excellent organizational skills.
- Ability to work independently, prioritize tasks, and handle confidential financial information.
- Solid written and verbal English communication skills. Preferred Qualifications
- Experience in the hospitality, hotel, residential property management, or real estate industry.
- Experience working with multiple legal entities and maintaining separate accounting records.
- Familiarity with accounting systems such as Yardi, QuickBooks, Sage, or similar software.
- Experience assisting with month-end and year-end financial procedures. Ideal Candidate The ideal candidate is dependable, analytical, organized, and proactive. They understand that accounts payable is not just about entering invoices and making payments. It also involves protecting the business from errors, identifying inconsistencies, maintaining proper financial controls, and finding ways to make processes more efficient. We are looking for someone who takes ownership of their responsibilities, questions processes when something does not seem right, identifies opportunities for improvement, and proposes practical solutions. The successful candidate should be comfortable working independently, communicating recommendations to management, and helping establish consistent procedures across multiple properties and businesses.

How to Apply
Please submit your resume outlining your accounts payable experience, accounting software proficiency, and experience supporting multiple properties or business entities. Applicants should include their years of experience, the types of businesses they have supported, and examples of process improvements they have implemented or contributed to. Pay: $65,000.00-$70,000.00 per year

Benefits:
- On-site parking

Experience:
- Accounts payable: 5 years (preferred) Work

Location:
In person

📌 Accounts Payable Speacialists (Vancouver)
🏢 George Dawson Inn
📍 Vancouver