Executive Assistant, Chief of Staff Office & Medical Affairs

Department: CEO's Office - Corporate Program: Executives Status: Regular Full Time Days - 8 Hour Shifts (Subject to Change) Location: Lakeridge Health Oshawa Wage Schedule: $35.540 - $47.900 per hour Vacancy: (phone hidden)

Lakeridge Health is more than a hospital. It is a health network that includes five hospitals, a long-term care home, a community-based surgical centre, and more than 30 community sites across the Durham Region. Guided by our vision of One System. Best Health. and supported by a dedicated team of nearly 9,000 staff, physicians, and volunteers, Lakeridge Health is a place where the best people want to start, grow, and finish their careers in health care. We are focused on fostering an environment that's inclusive, compassionate, innovative, and joyful. This is Lakeridge Health

Duties And Responsibilities

Supporting the Chief of Staff, with reporting relationship to the Director, Medical Affairs, Education, and LHEARN, the Executive Assistant is a highly trusted member of the Chief of Staff Office and plays an integral role in supporting effective medical and senior leadership, credentialed staff governance, and the work of the Medical Advisory Committee (MAC) at Lakeridge Health.

The Executive Assistant provides senior-level executive and administrative support to the Chief of Staff in a complex, fast-paced, and highly confidential workplace. The role requires exceptional judgement, discretion, diplomacy, and professionalism, as well as the ability to anticipate priorities, manage sensitive and competing demands, and work effectively with board members, medical leaders, senior leaders, credentialed staff, regulatory and professional bodies, legal counsel, academic partners,



government partners, and other internal and external partners.

The Executive Assistant serves as the administrative resource lead for the MAC and coordinates key medical governance processes and committees within the Chief of Staff's portfolio. Responsibilities include supporting credentialing processes, fulfilling assigned duties, and coordinating Board reporting requirements.

The successful candidate must demonstrate a high degree of initiative and independence and be comfortable working with sensitive physician, patient, quality, professional practice, credentialing, and organizational matters. The position requires flexibility in hours of work and travel between Lakeridge Health sites as required.

The Executive Assistant performs a wide variety of functions including:

Executive Office Support

- Manage complex calendar, priorities, and commitments of the Chief of Staff, exercising judgment in assessing competing demands, urgency, and organizational priorities.
- Anticipate upcoming commitments, decisions, deadlines, and information requirements, and proactively ensure that the Chief of Staff is appropriately prepared.
- Coordinate complex meetings involving the Board of Trustees, CEO office, senior leaders, medical leaders, credentialed staff, and internal and external partners, including preparation of agendas, briefing materials, presentations,



supporting documentation, minutes, and action items.
- Prepare, draft, edit, proofread, and format high-quality correspondence, briefing notes, reports, presentations, memos, SBARs, and other executive materials, including highly sensitive and confidential documents;
- Manage correspondence and information flow within the Chief of Staff Office, independently assessing routine matters and identifying issues requiring escalation or action;
- Track commitments, decisions, and action items on behalf of the Chief of Staff and support timely follow-up and completion;
- Respond to inquiries and concerns from credentialed staff, medical leaders, team members, patients, essential partners in care, members of the public, government officials, and external organizations with professionalism, discretion, and diplomacy.

Medical Governance and Committee Support

- Serve as the administrative lead for the Medical Advisory Committee (MAC), supporting effective and timely medical governance processes.
- Coordinate MAC annual work planning, meeting schedules, agenda development, materials, minutes, decisions, action items and follow-up in collaboration with the Chief of Staff and Medical Affairs.
- Prepare and coordinate confidential MAC materials and maintain accurate records of recommendations, decisions, and follow-up requirements.
- Support committees within the Chief of Staff portfolio, ensuring effective meeting coordination, documentation and follow-through.
- Coordinate materials, communication, and follow-up for matters involving the Board of Trustees, Board committees, and the Board Chair, as required.
- Support credentialing and reappointment governance processes, includin

📌 2600002890 - Executive Assistant - Chief Of Staff Office And Medical Affa (Oshawa)
🏢 Lakeridge Health
📍 Oshawa