Job Description:

Manatokan Oilfield Services Inc., part of the ASCO Group of Companies, is seeking an organized, detail-oriented, and motivated Camp Operations Administrator to join our team in Conklin, Alberta.

This is a camp-based, in-person position working a 2 weeks on / 2 weeks off rotation. The successful candidate will be based at our Conklin operations and provide essential administrative support across multiple operational units. This role is responsible for coordinating daily operational paperwork, preparing and processing client tickets, entering coded tickets into systems, supporting site-specific on-boarding for new hires, and verifying bi-weekly timesheet reports for payroll accuracy.

The ideal candidate has experience in the oilfield services industry, understands the importance of accurate operational and financial documentation, and is comfortable working directly with operations personnel in a fast-paced camp environment. Strong organizational skills, attention to detail, and the ability to manage competing priorities are essential to success in this role.

Key ResponsibilitiesOperations Administration & Documentation

- Coordinate administrative activities across multiple operational units at the Conklin site.
- Organize, collect, review, and maintain daily operational paperwork, including:
- Pre-trip and post-trip inspection forms.
- Daily electronic timesheets.
- Daily operational tickets.
- Field-Level Hazard Assessments (FLHAs) and other required safety documentation.
- Follow up with employees and supervisors to ensure paperwork is complete, accurate, and submitted on time.
- Maintain organised electronic filing systems for operational records.
- Prepare, review, and maintain internal reports and client-specific documentation.
- Provide administrative support to operations, supervisors, and management as required.

Client Ticketing, Pricing & Data Entry

- Organize, review, price, and submit daily operational tickets to multiple clients in accordance with applicable rates, client requirements, and submission deadlines.
- Verify ticket details for accuracy and completeness before submission, including work performed, hours, equipment, applicable charges, and required approvals.
- Enter all appropriately coded operational tickets into the program, ensuring accurate and timely data entry.
- Follow up on missing information, discrepancies, or incomplete tickets with the appropriate operational personnel.
- Maintain accurate ticketing records to support client invoicing, reporting, and operational tracking.




- Assist with resolving ticketing and billing discrepancies in coordination with operations and the appropriate internal departments.

Payroll & Timesheet Administration

- Review and verify bi-weekly timesheet entry reports for accuracy and completeness before payroll processing.
- Compare timesheet information against daily timesheets, operational tickets, and supporting documentation to identify discrepancies.
- Follow up with supervisors and employees to resolve missing hours, incorrect entries, coding issues, or other inconsistencies.
- Ensure payroll-related documentation is organized and submitted within established deadlines.
- Maintain confidentiality when handling employee timesheets, payroll information, and other sensitive records.

Camp Coordination & Employee Onboarding

- Coordinate and support site-specific onboarding and orientation requirements for new hires arriving at the Conklin site.
- Communicate with Dispatch and site personnel to coordinate employee arrivals, camp accommodations, and operational requirements.
- Track camp room reservations and assist with monitoring food-related costs.
- Communicate facility deficiencies and maintenance concerns involving dormitories, kitchen areas, offices, and shop facilities to the appropriate personnel.
- Follow up on reported facility issues to support protected, organized, and efficient camp operations.
- Provide general administrative support related to employee accommodations, site access, and camp requirements.

Health, Safety, Security, Environment & Quality (HSSEQ)

- Support the completion, collection, and maintenance of required safety documentation, including field hazard assessments and other operational safety records.
- Promote compliance with applicable legislation, regulations, industry standards, client requirements, and company policies.
- Promptly report incidents, unsafe conditions, and policy or regulatory violations to the appropriate manager.
- Actively support ASCO's Stop the Job policy and intervene when unsafe acts or conditions are observed.
- Follow ASCO's Integrated Management System, including document control requirements and continuous improvement initiatives.
- Support a safe, organized,



and compliant working environment across all operational units.

What We're Looking For

- Minimum of 3 years of related experience in the oil and gas service industry.
- Previous experience in operations administration, office administration, or a similar support role.
- Understanding of oilfield trucking operations, daily ticketing, client billing, and operational documentation.
- Experience reviewing daily timesheets and supporting bi-weekly payroll processes.
- Experience with coded ticket entry, operational data systems
- Strong working knowledge of Microsoft Office, particularly Excel and Word.
- Excellent verbal and written communication skills, including professional email correspondence and follow-up.
- Exceptional attention to detail and a high level of accuracy when handling operational, financial, and payroll documentation.
- Strong organizational and time-management skills, with the ability to coordinate multiple operational units and competing priorities.
- A proactive, self-motivated approach, with the ability to work independently and follow through on outstanding tasks.
- The ability to communicate effectively with employees, supervisors, management, clients, and external contacts.
- A team-oriented attitude and willingness to assist with a variety of operational and camp-related requirements.
- Ability and willingness to work in person at the Conklin, Alberta, camp on a 2 weeks on / 2 weeks off rotation.

What You Can Expect

- Competitive compensation.
- Benefits package, including health coverage, health care spending account, life insurance, and long-term disability.
- RRSP matching.
- Travel allowance.
- Paid vacation

Why Join Us?

At Manatokan Oilfield Services Inc., our people are an important part of our success. As part of the ASCO Group of Companies, we value teamwork, safety, accountability, and operational excellence.

If you are a detail-oriented administrator who thrives in an oilfield environment and is looking for a camp-based, rotational opportunity in Conklin, Alberta, we encourage you to apply.

Pay: $70,000.00-$84,000.00 per year

Benefits:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care

Ability to commute/relocate:

- Conklin, AB: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you able to work a 2 week on / 2 weeks off rotation?

Experience:

- Administrative: 3 years (required)

Work Location: In person

📌 Oilfield Camp Office Administrator (Conklin)
🏢 ASCO Group
📍 Conklin