Staff - Union

Job Category : CUPE 2950

Job Profile : CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Job Title : Administrative Coordinator

Department : Levin Laboratory Support Division of Nephrology | Department of Medicine | Faculty of Medicine

Compensation Range : $4,594.00 - $4,827.00 CAD Monthly

Posting End Date : August 16, 2026

Note : Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

August 31, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. - Job Summary

The Canadians Seeking Solutions and Innovations to Overcome Chronic Kidney Disease (Can-SOLVE CKD) Network is Canada’s largest-ever kidney research initiative. Based at UBC, it is a national partnership of patients, researchers, health care providers, and policymakers working to transform treatment and care for Canadians affected by chronic kidney disease. The network advances patient-oriented kidney research through cutting-edge projects shaped by patients’ experiences and priorities, while building resources and national infrastructure that strengthen Canada’s capacity to lead kidney health research.

The Administrative Coordinator provides complex operational and administrative support to the Can-SOLVE CKD Operations Team. The role supports the network’s councils, committees, research projects, and partner groups, including the Indigenous Peoples Engagement and Research Council (IPERC) and the Patient Governance Council (PGC).



Key responsibilities include operations planning, research coordination, information management, event support, research assistance, financial administration, and liaising with patient partner volunteers. Because Can-SOLVE CKD is a national research network involving many partner institutions, the Administrative Coordinator must be comfortable working with flexibility and adaptability to meet diverse needs and working styles, meeting strict deadlines, protecting confidential information, and collaborating with diverse partners across Canada. - Organizational Status

The Administrative Coordinator reports to the Executive Director, with day-to-day work assignments and direction provided by the Projects & Programs Lead and the Finance Manager. The Administrative Coordinator works closely with the operations team and interacts with partners, including patient partners, researchers, academic institutions, and partner organizations across Canada. The role requires tact, discretion, and sound judgment when handling sensitive matters and confidential information.

Can-SOLVE CKD is one of five chronic disease networks supported by the Canadian Institutes of Health Research through Canada’s Strategy for Patient-Oriented Research (SPOR). Funding is also provided by more than 60 partners, including provincial kidney care agencies, health charities, universities, and pharmaceutical companies. Since its inception,



the network has brought together more than 450 research team members and more than 75 patient partners across Canada, with an overall budget exceeding $50 million and 27 research projects. - Work Performed

Network and Office Management

- Supports one-time and ongoing initiatives that advance the Network’s strategic plan and annual workplans.
- Prioritizes, develops, and assesses administrative needs, including workflow, priorities, and goals.
- Oversees the calendar of events for the Network, Executive Director and Operations Team.
- Coordinates IT maintenance for office equipment and provides basic IT support.
- Liaises with building management and property staff about maintenance and office needs.
- Monitors the cultural competency training platform, responds to queries, and directs questions to the appropriate operations team member.
- Contributes to a respectful, inclusive working environment.
- Purchases and maintains inventory for medical supplies for ongoing research projects.
- Performs other duties as required.

Event Planning

- Coordinates, organizes and executes network workshops and events (e.g. seminars, conferences, symposiums, etc.), including the national network-wide annual meeting
- Researches and secures appropriate venues across Canada and the United States, and negotiates requirements with vendors and venues, including hotel rooms, meeting rooms, food and beverage, and audiovisual support
- Coordinates event logistics, including preparing and distributing event information, responding to inquiries, preparing meeting rundowns, arranging venues and catering, coordinating IT and technician support, assembling and distributing workshop and conference materials, coordinating volunteers, providing on-site

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