Posting Number

Posting Number

- SS0657
- Position Information

Division

- Health & Human Services

Department

- Health and Human Services

Supervisor Title

- Dean, Faculty of Health & Human Services

Location

- Comox Valley/Campbell River/ Port Alberni (CV/CR/PA)

Posting Type

- Internal/External Posting

Position Status

- Temporary

If Others, please specify

Desired Start Date

- 03/09/2026

Position End Date (if temporary)

- 12/18/2026

Weekly work schedule (please indicate the start and end times for each day of work)

Days and hours to be determined based on the needs of the department between the hours of 0830-1630 Monday to Friday

%

- 40

Pay Grade

- I: $31.47 - $33.38

Position Summary

- Reporting to the Dean, Faculty of Health & Human Services, and under the direct supervision from the Senior Administrative Specialist working within a framework of established policies, procedures, the Faculty of Health and Human Services Practice Placement Assistant position works collaboratively with the Faculty of Health and Human Services (HHS) Associate Deans, departments, support staff, and the HHS Practice Placement Coordinator (PPC) to provide ongoing administrative support to the in the planning, coordinating, and evaluation of student practice experiences.

Position Competencies

- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

Duties & Responsibilities

- 1. Develop, implement, and evaluate best practices for departmental placement request setup and entry in the HSPnet database.
2. Collaborates and supports the Practice Placement Coordinator (PPC) to review recent placement grids and verify alignment with agency requirements.



Identify any discrepancies and liaise with the PPC to address them, mitigating the risk of request declines or cancellations.
3. Based on finalized placement grids provided by the PPC ensures the complete and accurate entry of data into the HSPnet system.
4. Drafts comprehensive placement requests to external agencies on behalf of the HHS Practice Placement Office and updates the database and placement grids based on responses from destination contacts. Maintains strong relationships with practice partners, serving as the primary point of contact for the HHS Practice Placement Office to efficiently manage initial inquiries and redirect them as needed.
5. Monitors the database for updated request status and refers placement conflicts and declines to the PPC in a timely manner. Updates the placement grid with the required changes.
6. Coordinates and facilitates the onboarding process for instructors and students at Island Health Authority (IHA), which encompasses managing registration for IHA Windows accounts, intranet access, Medication Dispensing Systems access, proximity access card activation, and issuance of photo IDs. Provides troubleshooting support for account-related issues, actively collaborating with IHA personnel to resolve them and escalating when necessary.
7. Orientation for faculty and students to HSPnet and IHA onboarding processes. Orientation includes in class presentation to students,



one to one orientation and written documentation sent to students and faculty to provide a comprehensive overview of HSPnet.
8. Collaborates with agencies, the PPC and faculty in coordinating required agency practice training requirements.
9. Works with the PPC and faculty to ensure thorough recordkeeping of required centralized practice requirements.
10. Develops and maintains additional databases as needed to support the work of placements e.g. affiliation agreement database and additional reporting to support the PPC process.
11. Provides support to the PPC in developing and disseminating information to agencies and summarizing return information as appropriate. Participates in the development and implementation of placement evaluation strategies to support the PPC with placement evaluation feedback.
12. Engages in ongoing training relative to practice placement technical tools, continuously seeking opportunities to streamline processes and improve efficiency in placement request workflows.
13. Collaborates with the HHS Program Assistant to support student placements (e.g. preceptor reports/letters, student proximity cards and tracking, photo ID, and tracking of practice related information, HSPnet consent forms).
14. Provides faculty procedural training and orientation of course practice placement grids.
15. Provides faculty and student orientation and training to HSPnet and Island Health access.

Required Education & Experience

- 1. Requires a two-year post-secondary diploma in Office Administration or Business Administration.
2. Extensive experience and knowledge in data management preferred.
3. Minimum of three (3) years related office experience in post-secondary or related health care experience.
4. Experience working with complex

📌 Practice Placement Assistant, Faculty of Health & Human Services (Courtenay)
🏢 North Island College
📍 Courtenay