We’re a top-producing real estate team based in South Burlington, and we’re looking for a professional, detail-driven, and self-sufficient Team Assistant to oversee day-to-day operations. If you thrive in a collaborative, fast-paced environment and are passionate about providing exceptional service, read on!

This is a full-time, in-office position supporting the team lead, team members, and general administration of our small but mighty team. A minimum of 2+ years of real estate office experience is essential.

We’re looking for someone who has:

- 2-5 years of experience in a real estate office
- Proficiency in real estate software, including ITSO, TRREB/PropTX, Asana, BrokerBay, Webforms, GeoWarehouse, Buffini Referral Maker, Nexone, etc.
- Familiarity with OREA forms
- Marketing & social media experience (Instagram, Facebook, YouTube)
- Knowledge of Halton, Hamilton and Niagara regions
- Staging Experience (a bonus!)

You’re also:

- Confident, self-directed and take pride in your work, with the ability to multitask, prioritize a to-do list, and work well in a busy environment
- Highly organized with strong attention to detail, excellent communication skills, and a trustworthy approach to confidentiality
- Professional, respectful, and personable,



able to work with all personality types and thrive in a team workplace with a growth mindset/receptive to feedback
- Team player who is excited to be a part of the team!
- Able to drive, has their own car and can run day-to-day errands.

Responsibilities

Transaction Coordination

- Manage listing and offer paperwork
- Handle listings and buys from start to finish, ensuring a smooth process for both clients and agents
- Schedule showings and other appointments
- Keep clients, agents, lawyers, and mortgage brokers informed

Listing Support

- Prepare listing packages and ensure accuracy
- Coordinate staging, photography, signage, and lockboxes
- Maintain and update MLS and brokerage platforms
- Collect and track feedback from showings

Team Support:

- Planning client events and keeping up with weekly tasks for client care
- Helping on Staging Days to prepare listings
- Delivering marketing materials, gifts, and stepping in when needed (rider installation, shopping for client events)
- Covering Vacation time for the other staff members

Pay: $23.00-$27.00 per hour

Expected hours: 37.5 per week

Experience:

- Real Estate : 2 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

📌 Experienced Real Estate Team Administrator (Burlington)
🏢 Nameless
📍 Burlington