Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives.

Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events.

Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects.

Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits.

Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible.

Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support.

Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements.

Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics.

Partners with business units, Workplace Experience teams,



and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption.

Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines.

Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations.

Assumes additional responsibilities and special projects as required to support evolving business needs.

Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional workplace

Salaries for part-time roles will be pro-rated based on number of hours regularly worked. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. It calls on us to create lasting, positive change for our customers, our communities and our people. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

📌 Assistant Gestion de Planning H/F (Toronto)
🏢 BMO
📍 Toronto