AtElectric Mind,Engineeringis where strategy meets action. Our team helps organizations cut through complexity—aligning business ambition with technology execution to unlock real, lasting change. You'llwork alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow.Electric Mind's Technology Practice brings together deep engineeringexpertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes.We are seeking a highly organized, motivated, and detail-orientedJunior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused setting. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.What You'll DoExecutive & Calendar SupportAssist with managing calendars for four Partners, including scheduling meetings and resolving basic conflictsCoordinate internal and external meetings across time zonesPrepare meeting materials, agendas, and briefing documentsTrack action items and support timely follow-upTravel & LogisticsCoordinate domestic and international travel arrangements (flights, hotels, transportation)



under guidancePrepare detailed travel itinerariesMonitor travel plans and assist with adjustments when neededClient & Stakeholder CoordinationServe as a professional point of contact for clients and external stakeholdersSupport coordination of client meetings, workshops, and internal eventsAssist with preparing client-facing presentations and materialsMaintain confidentiality of client and firm informationAdministrative & Operational SupportProcess expenses and invoices accurately and in a timely mannerFormat, edit, and proofread documents and presentationsMaintain organized digital filing systems and shared drivesTeam & Office CoverageProvide support and backup coverage for Executive Assistants as neededProvide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTOGreet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periodsHelp ensure smooth daily office operations and continuity of serviceProject & Team SupportSupport planning and coordination of Partner-led initiatives and internal meetingsAssist with leadership meetings, team sessions, and firm eventsCollaborate with Operations, HR, IT,



and Finance on administrative requestsContribute ideas to improve administrative processes and workflowsWhat You'll Bring3-7 years of administrative experience must haveStrong organizational skills and attention to detailAbility to manage multiple tasks and shifting prioritiesProficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)Strong written and verbal communication skillsProfessional demeanor and strong customer-service mindsetHigh level of discretion and reliabilityFlexibility to adapt to front-of-house and facilities responsibilities when requiredEagerness to learn and grow within an executive support role$65,000 - $75,000 a yearAbout Electric MindElectric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen. We blend premium strategyexpertisewithcutting-edgeAI-centric engineering to solve complex, meaningful problems for industry-leading clients.We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership — creating an environment where your ideas matter and your impact is visible.Ifyou'relooking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed — Electric Mind is the place to ignite your career. The future is bright!For more info on Electric Mind, check out our Careers Page and Instagram.Electric Mind is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants' needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.

📌 Executive Assistant (3 Days/Week In Office) (Toronto)
🏢 Electric Mind
📍 Toronto