- Review and process property tax bills for payment and accuracy in a timely manner
- Resolve issues with municipal tax & finance departments and collect additional back up and/or additional information on charges.
- Track tax bill due dates to ensure no missing bills
- Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates
- Prepare and maintain property tax department assessment and tax databases
- Notify Property Tax Associates when assessment notices received
- Review notices for accuracy of information (company name, address, roll number, acreage)
- Request assessment related information from all provinces;
- Update Assessment Database and portfolio list to reflect any sales/severances/consolidations
- Prepare tax department assessment appeal applications; follow up on payments of appeal fees
- Update and maintain assessment appeals database;
- Upload appeal related documents and correspondence to Sharepoint
- Track and follow up on outstanding assessment appeal refunds and decisions; notify associates and request tax calculations
- Provide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;
- Prepare purchase orders for consultants and lawyers through Yardi
- Respond to tenant tax queries and inter-company requests.
- Assist with special projects and reporting;
- Organize in person meetings and take minutes
- Obtain necessary approvals for the team
- Provide support to a team of seven associates
- Pick up and sort mail
- Perform special assignments as required
Academic/Professional Requirements
- Certified Municipal Revenue Professional (preferred);
- University Degree or College Diploma required;
- Public Administration Diploma (preferred).
Required Skills/Experience
- 1-3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;
- Basic knowledge of property assessment and tax legislation;
- Capacity to work under pressure and meet tight deadlines;
- Experienced using Microsoft Office (Word and Excel);
- Self-motivated and challenge oriented;
- Able to manage changing priorities;
- Ability to implement creative solutions for department administrative functions - i.e. process improvement design so that high-volume functions are performed in an effective, time-saving manner without sacrificing accuracy;
- Exposure to accounting preferred;
- Good oral and written communication skills with the ability to effectively communicate across all levels within the organization;
- Attention to inter-company processes;
- A proven "Team Player";
- Strong organization skills, with excellent technical, research and analytical skills;
- Dynamic and action orientated;
Values
The Property Tax Coordinator must be client focused , advocate and communicate a positive image of the company, both internally and externally. The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an "owner" in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.
The expected base pay range is: $50,000 - $65,000. The base pay range is for the prima