Bring polished reception and event coordination skills to the University of Waterloo’s Mechanical and Mechatronics Engineering department. Work full time in a one-year temporary appointment.

As Department Assistant, you will provide front-line service and operational support across MME. The work includes directing visitors, arranging seminars and conferences, preparing materials, coordinating rooms and equipment, and maintaining department communications.

You will also support confidential printing, meeting minutes, and faculty administration.

Key Responsibilities:
Act as receptionist and direct individuals to appropriate resources
Coordinate conferences, seminars, lectures, catering, and agenda packages
Book rooms and equipment, tracking returns after meetings




Transcribe and circulate meeting minutes as required
Process faculty applications and sessional appointment paperwork

Requirements:
One to two years of administrative or front-line customer service experience
Cultural awareness, patience, tact, and diplomacy
Adaptability when managing time-sensitive demands and interruptions
Judgement, problem-solving, and effective communication abilities
Ability to work independently and collaboratively

Use reception, event coordination, and communication expertise to support MME students, faculty, staff, and visitors.
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📌 University Reception And Events Assistant Ottawa
🏢 University-of-Waterlo
📍 Ottawa