Support four Executives with calendar management and travel coordination from a downtown Toronto office typically two days weekly. Union Station is under five minutes away.
This Executive Assistant position provides exceptional administrative support in a collaborative, service-oriented organization. You will manage competing requests, prioritize executive needs, and handle confidential information with discretion. The work includes Microsoft Office Suite, event planning, correspondence, and expenses.
Key Responsibilities: Manage Executive calendars, meetings, appointments, and priorities
Arrange flights, hotels, car services, and detailed travel agendas
Draft and edit correspondence for Executives
Assist with planning organizational events
Manage expenses and complete expense reconciliation
Requirements: Two to four-plus years supporting two to three busy Executives
Administrative experience in a service-oriented workplace
Excellent time management and multitasking abilities
Discretion managing confidential information
Proficiency in Word, Excel, PowerPoint, and Outlook
Bring detail orientation, initiative, and executive support expertise to calendar, travel, correspondence, events, and expense management.