Position Overview
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed police reports for external clients.

Competition Number
PF 26-017

Salary
$51,126.00 - $56,149.00/Year

Job Type
Permanent Full Time

Closing Date
November 5, 2026

Job Duties And Responsibilities

Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board

Prepares summary statements for insurance companies regarding police reports

Composes a variety of correspondence with other government agencies such as Statistics Canada and Parole Board of Canada

Identifies and corrects audit errors in the records management system

Files and maintains police records

Responds to internal/external inquiries

Retrieves files and warrants for police personnel

Opens, sorts, and distributes mail





Compiles data and prepares crime incident statistics reports for Statistics Canada

Reviews and purges files in accordance with CPIC expiry dates

Archives files

Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis

Performs general office duties as required including keyboarding and photocopying

Liaise with staff regarding the information required for Statistics Canada

Performs an annual audit for Statistics Canada

Essential Qualifications

Proficiency in Microsoft Office Systems and general office equipment

Solid organization skills

High attention to detail

Approved Saint John Police Force security clearance

Education/Experience

A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.

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📌 Administrative Assistant 3 - Records (New Brunswick)
🏢 City of Saint John
📍 New Brunswick