An insurance brokerage company is seeking an experienced, professional, and organized Administrative Receptionist who is interested in building a long-term career in the insurance industry, with the potential to become a licensed Insurance Broker in the future. The ideal candidate will have robust administrative and customer service skills, excellent attention to detail, and a willingness to learn and grow within the brokerage.
Duties Maintain office supplies and coordinate replenishment orders as needed.
Prepare and distribute communications to staff, management, and clients in a timely manner.
Accurately enter and update client information, new business, and policy changes in the Brokerage Management System (BMS).
Complete Auto Plus and Motor Vehicle Registry (MVR) reports as required.
Organize and maintain client files, including emails, scanned documents, and correspondence.
Manage incoming and outgoing mail, faxes, and courier services.
Provide management with updates on assigned tasks, client concerns, and operational matters.
Participate in company training and support daily administrative operations.




Perform additional administrative duties as assigned.
Prepare and issue invoices following company policy and procedure Receive payment according to company procedures Have strong organizational and time management skills Excellent customer service skills Professional and easygoing personality Able to work independently and collaboratively as needed
Requirements Proficient in Microsoft Word / Outlook.
Use specialized Brokerage Systems software (TAM, Policy Works, EDI, MVR/Auto Plus).
Asset Carry out data search and input reliable information to company portals
Approximately 1-3 years of administrative experience in a professional office environment
Education: High School diploma
Salary:$42,000 -$45,000 /year
Schedule: Monday - Friday: 8:30am- 5pm
Appropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

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📌 Administrative Assistant/Receptionist (Ontario)
🏢 Employment Professionals Canada
📍 Ontario