Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time, permanent, Payroll Coordinator position as a part of the Finance team located at the Alderney Gate Public Library.
This is a unionized position. Preference will be given to internal applicants from the NSUPE Local 14 bargaining unit.
Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants' needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs.
ABOUT HALIFAX PUBLIC LIBRARIES Halifax Public Libraries engages communities and the people who live in them - encouraging participation, facilitating connections, and providing solutions in an ever-changing world.
We provide equal and open access to services to all residents of Halifax Regional Municipality.
Under the direction of the Halifax Regional Library Board, the Library provides learning, social, and engagement opportunities through a network of 14 branches, an online presence, community engagement, borrow by mail and home delivery services.
POSITION SUMMARY Under the direction of the Assistant Manager, Payroll & Finance, the Payroll Coordinator is responsible for carrying out system-wide payroll functions to ensure all employees are paid and deductions are entered accurately, according to the current collective agreement, policies, procedures and legislation. You will be part of a collaborative team, working in a quick-paced environment adhering to tight payroll deadlines.




KEY RESPONSIBILITIES Process the bi-weekly payroll by ensuring that all necessary timesheet/payroll data is received, analyzed, calculated, audited and entered in the payroll system in accordance with the collective agreement and conditions of employment
Investigate and resolve employee payroll concerns and responds to inquiries from employees and outside agencies
Perform multiple audits and investigate all data in the payroll system to ensure data integrity, take corrective action as necessary
Compile data/prepare reports and respond to requests and respond to requests from internal and external contacts
Reconcile terminations, retirement, and leaves of absence for recovery of earnings, overpayments, garnishments and advance pays
Monitor and adjust leave entitlements such as vacation, sick leave, lieu time, and purchased leave to ensure employee entitlements are accurate
Set up new employees and positions in the payroll system consistent with terms and conditions of employment
Maintain payroll related documentation, tracking sheets and files
Make recommendations to payroll procedures relating to process improvement and ensure processes are documented
Seek and attend training and professional development opportunities to stay current on changing payroll legislation, practices and technology
Compile,



analyze and authorize Records of Employment ensuring compliance with Service Canada requirements
Provide support to the Finance and Human Resources teams, including preparing HR correspondence and employment related letters
Display, promote and perform work duties in a positive and safe way and display safety awareness at all times
DO YOU HAVE WHAT IT TAKES? Education and Experience:
Completion of two (2) years post-secondary education & two (2) years related experience
Completion of Grade twelve (12) or equivalent & four (4) years related experience
OR
Requirements: Read and write English
Excellent communication skills
Strong analytical and problem solving skills
Excellent customer/client service skills
Demonstrated ability to be flexible and adaptable
Exceptional attention to detail and organization skills
Knowledge of payroll and employment legislation and requirements, EI, WCB, Canadian Payroll, Canada Revenue Agency, and Service Canada and Privacy regulations/legislation
Intermediate to advanced knowledge of and experience with computer applications: Microsoft Office
SAP/HR or computer based payroll systems
Intermediate technology skills: Willingness to learn and experiment with additional tools and technologies
Willingness to support others in learning technical skills and concepts

Assets: Experience working in a unionized environment
Knowledge of collective agreements and Pension & Benefits plans
Payroll Compliance Professional (PCP) designation or equivalent
Working Conditions: Considerable computer use
Extended periods of concentration on precision work
Sitting for more than 80% of the time

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📌 Payroll Coordinator (Nova Scotia)
🏢 Halifax Public Libraries
📍 Nova Scotia