Coordinate legal billing in Gowling WLG’s Toronto office using strong Excel skills, accuracy, and client-focused communication.
This Billing Administrative Assistant supports two to three professionals in the IP Trademark department. The position coordinates billing-related functions, processes expenses, and maintains client information. It connects legal and finance teams while supporting accurate, timely invoicing and payment administration.
Key Responsibilities: Understand client billing requirements and follow up as needed
Process expenses, pre-bills, invoices, and trust requisitions
Review docket narratives, phase codes, and task codes
Maintain client contacts and save approved invoices
Liaise with legal, finance, billing, trust,
and collections teams
Requirements: Post-secondary diploma and three years’ administrative or billing experience
Exceptional attention to detail and effective communication
Ability to handle confidential information with discretion
Robust Microsoft Office Suite knowledge, especially Excel
Ability to prioritize, work independently, and manage tight timelines
Apply billing accuracy, Excel knowledge, and professional communication to support Gowling WLG’s Toronto IP Trademark practice.