Position Overview

Title Senior Property Manager / Property Coordinator

Company Y Property Management Inc.

Reports to Director of Development & Asset Management

Direct reports Property administrators, leasing and site staff (as assigned)

Location Waterloo Region office, with regular travel to properties in Cambridge, Kitchener, Waterloo, London, Tillsonburg, Port Severn and Port Dover

Employment type Full-time, permanent

Hours Standard business hours, plus participation in the after-hours emergency rotation

About Y Property Management

Y Property Management owns and manages a mixed-use portfolio of roughly 15 properties across Southwestern and Central Ontario. Alongside our own assets, we provide property management services to third-party owners.

The portfolio includes:

• Commercial retail and office buildings, including multi-tenant plazas and national-brand tenants

• Multifamily residential buildings

• Single-family homes and condominium units

• Development land and active residential development projects

Role Summary

The Senior Property Manager / Coordinator is the central point of accountability for the day-to-day operation of every property we manage. You will oversee commercial and residential properties, direct property staff, and keep tenants, owners, vendors and our internal team aligned.

You will work closely with our General Manager and Maintenance Manager to set priorities, coordinate work across sites, and make sure issues are resolved quickly, budgets are respected, and properties are run to a consistent standard.

Key Responsibilities

Portfolio oversight

• Oversee day-to-day operations across all managed properties: commercial, multifamily, single-family and condominium

• Conduct regular site inspections and maintain property condition reports

• Set and enforce consistent operating standards, procedures and checklists across the portfolio





• Serve as the primary escalation point for property-level issues

Staff leadership and coordination

• Direct, schedule and support property administrators, leasing and site staff

• Assign work, set priorities and follow up to ensure tasks are completed on time

• Train and onboard new staff; provide ongoing coaching and feedback

• Run a regular operations meeting with the General Manager and Maintenance Manager

Tenant and owner relations

• Act as the main point of contact for commercial and residential tenants

• Respond to tenant requests and complaints promptly and professionally

• Prepare monthly property reports for ownership and third-party clients

• Support onboarding of recent management clients and properties

Leasing and lease administration

• Coordinate leasing activity: marketing vacancies, showings, applications and screening

• Administer leases, renewals, rent increases, notices and move-ins/move-outs

• Track critical dates: expiries, renewal options, rent escalations and insurance certificates

• Coordinate commercial tenant fit-outs and landlord work with the Maintenance Manager

Maintenance and capital work

• Work with the Maintenance Manager to prioritize work orders and preventive maintenance

• Obtain and review vendor quotes; manage contractors, service agreements and scopes of work

• Help plan and track capital projects against budget and schedule

• Coordinate the after-hours emergency response process

Financial management

• Prepare and manage annual operating budgets for each property

• Monitor rent collection and arrears; follow up on outstanding balances

• Review and approve invoices within delegated authority

• Prepare commercial CAM, tax and insurance recoveries and year-end reconciliations

• Analyze budget variances and recommend corrective action

Compliance and risk

📌 Property Manager/Property Coordinator (Waterloo)
🏢 CareerBeacon
📍 Waterloo