Accounting & Inventory Control Coordinator

Power Tractor — Langley, BC
Full-Time | Permanent | In Person

$60,000–$75,000 per year — Based on Experience
Benefits | Monday–Friday | Career Position

How to Apply

Apply through Indeed with your resume and a short introduction covering your QuickBooks/QuickBooks Online experience, daily AP/AR and invoicing work, inventory or floor-plan experience, and Excel skills.

Keep the Books Current. Keep the Inventory Accurate.

We need a hands-on accounting professional who processes the daily work and follows transactions through to completion.

Power Tractor is a growing equipment dealership representing leading agricultural, construction and outdoor power equipment brands.

As our business grows, so does the volume and complexity of the transactions behind it.

We are looking for an organized Accounting & Inventory Control Coordinator to keep day-to-day bookkeeping, invoicing and inventory records current and accurate.

This is a hands-on bookkeeping and accounting coordination position.

The Role

You'll work closely with administration, sales, parts, service and management to process transactions, maintain accurate records and complete reconciliations.

A major part of your role is doing the daily accounting work: entering invoices, creating customer invoices, applying payments, updating inventory and resolving discrepancies.

What You'll Own

Daily Accounting Control

- Enter and code daily sales, purchase and accounting transactions
- Maintain accurate records in QuickBooks and QuickBooks Online
- Process supplier invoices and prepare payment runs for management approval
- Create customer invoices, post receipts and follow up on outstanding accounts receivable
- Reconcile bank and credit-card transactions
- Record customer deposits and apply them correctly to final invoices
- Reconcile vendor statements
- Identify duplicate, missing or incorrectly coded transactions
- Maintain organized supporting documentation




- Prepare GST/PST reconciliations and supporting information for filings
- Prepare clean supporting information for month-end and external accounting

Vendor & Purchase Reconciliation

What we ordered = what we received = what we were invoiced = what we recorded.

Responsibilities include:

- Match vendor invoices to purchase orders and receiving records
- Verify quantities and costs
- Identify pricing discrepancies
- Track outstanding vendor credits
- Follow missing documentation
- Reconcile manufacturer statements
- Ensure freight and other applicable costs are captured correctly
- Work with internal staff and vendors to resolve discrepancies

Equipment & Inventory Control

- Reconcile equipment inventory records
- Track units by serial number or VIN where applicable
- Record incoming equipment and verify serial numbers and costs against manufacturer invoices
- Enter approved inventory adjustments and maintain accurate unit costs
- Review inventory aging
- Identify discrepancies between accounting records and physical inventory
- Assist with periodic physical inventory counts
- Complete sold-equipment invoicing and update inventory records
- Ensure accessories, attachments and other costs are properly captured

Floor-Plan Reconciliation

You'll monitor and reconcile equipment financed through manufacturer or third-party floor-plan programs, including:

- Units added to floor plan
- Amounts financed
- Payment requirements
- Sold-unit payoffs
- Credits and adjustments
- Aging
- Interest exposure
- Differences between physical inventory, accounting records and floor-plan statements

Reporting & Management Visibility





Prepare recurring reports for management covering:

- Inventory value
- Inventory aging
- Floor-plan exposure
- AP aging
- AR aging
- Vendor balances
- Outstanding credits
- Sales activity
- Gross margin
- Transaction exceptions
- Month-end reconciliation status

Strong Excel capability will be important.

Required Experience

- Strong hands-on QuickBooks experience
- QuickBooks Online experience
- Minimum 3 years of bookkeeping, accounting coordination or similar experience
- Accounts Payable and Accounts Receivable experience
- Bank and credit-card reconciliation experience
- Strong Microsoft Excel skills
- Experience reconciling transactions and identifying discrepancies
- Excellent attention to detail
- Strong written and verbal communication
- Ability to manage recurring deadlines and multiple priorities
- Ability to work independently and follow issues through to resolution

Particularly Valuable Experience

We're looking for someone who:

- Is exceptionally organized
- Likes finding discrepancies
- Takes ownership of unresolved issues
- Checks their own work and corrects errors promptly
- Follows transactions all the way through
- Can build repeatable processes
- Communicates professionally when something needs correcting
- Understands deadlines
- Can distinguish between something that's unusual and something that's actually wrong
- Wants to make the business more organized every month than it was the month before

Compensation & Advantages

$60,000–$75,000 per year based on experience and demonstrated capability

Also included:

- Company benefits package
- Full-time permanent position
- Monday–Friday schedule
- On-site Langley position

You will help management make decisions by keeping the books current, completing the daily work and providing clear reports.

Pay: From $60,000.00 per year

Benefits:

- Dental care
- Extended health care

Work Location: In person

📌 Accounting & Inventory Control Coordinator (Langley Township)
🏢 Power Tractor Repair
📍 Langley Township