Executive Operations Manager

At Epiphany Group, our vision is simple and bold: Security. Excellence. Wealth.

We are a Canadian private asset management company that provides wealth and security through real estate and insurance solutions, and we're growing.

We're looking for an Executive Operations Manager who thrives on organization, collaboration, and creating exceptional experiences for both our team and stakeholders. This is an opportunity to play a central role in supporting our executive team, strengthening our culture, and helping ensure our organization operates efficiently every day.

If you love bringing order to complexity, supporting high-performing leaders, and taking ownership of meaningful work, you'll feel right at home here.

Who We Are

Our mission drives everything we do:

Through our commitment to excellence, we create a unique legacy for our stakeholders.

Our values shape how we show up every day:

- We love what we do; that's why we do it well
- We do what we say we'll do
- Candor is at the root of our relationships
- We dream big and take the first step
- As we grow, so does our commitment to the community

If these resonate with you, you're already aligned with our culture.

About the Role

The Executive Operations Manager is responsible for ensuring the efficient day-to-day operation of the organization while providing high-level support to the executive team. This role serves as a central coordination point for executive administration, office management, marketing initiatives, strategic planning activities, travel arrangements, event planning, team engagement, and process improvement.

This position is ideal for someone who is highly organized, proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. The successful candidate enjoys taking ownership, building efficient systems, supporting leadership, and ensuring important details never fall through the cracks.

What You'll Do

You will lead and support key operational and administrative functions, including:

- Overseeing office operations and ensuring efficient workflow across the organization
- Providing executive-level administrative support to senior leadership
- Coordinating executive calendars,



appointments, meetings, and priorities
- Managing team calendars and facilitating bookings in accordance with company policies
- Booking and coordinating in-person meetings, Teams meetings, and Zoom conferences
- Researching and arranging travel, including flights, accommodations, vehicle rentals, meeting facilities, meals, and activities
- Supporting strategic planning initiatives by coordinating travel logistics, presentation materials, and organizational objectives within Monday.com
- Preparing and coordinating presentations, reports, and executive communications
- Managing and coordinating marketing initiatives, including website updates, newsletters, signage, and social media activities
- Planning and supporting company events, team meetings, conferences, shareholder meetings, Annual General Meetings (AGMs), and special events
- Leading and supporting employee engagement, team-building, and community initiatives through the social committee
- Creating templates, documentation, and process improvements to enhance organizational efficiency and consistency
- Maintaining organized physical and electronic filing systems and company records
- Acting as a central resource for internal communication and administrative coordination
- Supporting special projects and strategic initiatives as assigned

What You Bring

You're someone who thrives in a dynamic environment and takes pride in delivering exceptional work. You have:

- Outstanding organizational and time-management skills
- Robust attention to detail and accuracy
- Excellent written and verbal communication skills
- Strong business writing and editing experience, including emails, letters, proposals, reports, and presentations
- The ability to prioritize multiple projects while meeting deadlines




- Professional judgment and a high degree of discretion when handling confidential information
- Strong interpersonal skills and the ability to work effectively with stakeholders at all levels
- Problem-solving and solution-oriented communication skills
- Leadership capabilities with a desire for continued growth and development
- A proactive mindset and willingness to take ownership of responsibilities
- The ability to learn quickly and adapt to changing priorities

Key Requirements

- 3+ years of experience in office management, executive administration, operations coordination, or a related role
- Demonstrated experience supporting senior leaders in a professional office environment
- Strong proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word
- Experience with calendar management, meeting coordination, and executive support
- Experience coordinating corporate travel and events
- Proven ability to manage multiple priorities while maintaining exceptional attention to detail
- Familiarity with Monday.com or similar project management platforms is considered an asset
- Experience supporting marketing and communications activities is considered an asset
- Post-secondary education in Business Administration, Office Administration, Communications, or a related field is considered an asset

Why Join Epiphany Group

Because here, your work matters. Your ideas matter. You matter.

You'll be part of a team that:

- Values candor and collaboration
- Encourages growth and initiative
- Builds meaningful relationships
- Creates long-term security and wealth for our stakeholders
- Gives back to the communities we're part of

This is more than an administrative role. It's an opportunity to become a trusted partner to leadership, help shape how our organization operates, strengthen our culture, and contribute to a legacy of security, excellence, and wealth.

Ready to Take the First Step?

If this role aligns with your skills and values, we'd love to meet you.

Join Epiphany Group and help us continue building a legacy of Security. Excellence. Wealth.

Pay: $50,000.00-$55,000.00 per year

Benefits:

- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Executive Operations Manager (Lethbridge)
🏢 The Epiphany Group
📍 Lethbridge