About Western

Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

About Us

The Department of Surgery has over 100 surgeons and scientists, one basic science graduate degree program, and seven Royal College academic training programs; enrolling over 160 trainees at various levels. The Department is comprised of eight Divisions: Cardiac Surgery, General Surgery, Orthopaedic Surgery, Paediatric Surgery, Plastic & Reconstructive Surgery, Thoracic Surgery, Vascular Surgery, and Urology. Notwithstanding Paediatric Surgery, each Division has an active post-graduate residency training program. In addition there are four sub-units tied to one or more Divisions: The Hand and Upper Limb Centre (HULC) based at St. Joseph’s Health Care, London; the Multi-Organ Transplant Program based at University Hospital; the Fowler Kennedy Sports Medicine Clinic based on Western’s campus; and the Trauma Program based at Victoria Hospital.

Responsibilities

The Coordinator-Officer will perform administrative duties to support the Education Programs in the Department of Surgery. The incumbent will carry out administrative functions, communicate and build relationships with a wide range of internal and external contacts. The Coordinator-Officer will anticipate and resolve issues, coordinate projects, and the implementation of administrative and training systems and procedures. The incumbent will serve as a source of information regarding administrative functions, and may monitor budgets and financial processes. The incumbent may be required to provide analysis, information and reports on primary business objectives (e.g. student applications, research funding, budget for event).

Qualifications

Education:

- Undergraduate Degree, in a related field (Business, Administration, Education, etc.)





Experience:

- 5 years of experience providing administrative support and coordination in an education environment

- Experience providing staff supervision and project coordination

Skills, Abilities & Expertise:

- Knowledge of general office procedures
- Familiarity with financial records management
- Familiarity with Human Resources principles and practices
- Familiarity with University policies and procedures preferred

- Ability to create robust training programs and provide comprehensive orientation and onboarding to other staff
- Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
- Ability to foster collaboration and respect among team members
- Communication skills with confidence interacting with individuals at all levels of an organization
- Intermediate computer skills in Microsoft Office Suite
- Ability to apply creativity, innovation and resourcefulness to daily work
- Customer service skills with a desire to achieve results in a professional and timely manner
- Detail-oriented with an ability to function and process information with high levels of accuracy
- Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically
- Results-oriented with an ability to handle many tasks and maintain a high level of individual and team performance

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Affirmation Policy

Western, like many postsecondary institutions in Canada,



is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is fully in-person, in office. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Coordinator/Officer (London)
🏢 Western University
📍 London