Dallan LP is a partnership between Lac Des Mille Lac First Nation, Nigigoonsiminikaaning First Nation and Dale Levesque a member of the Fort William First Nation. Dallan LP is a 100% aboriginal owned business that provides industrial yard services which includes a variety of heavy equipment operations, maintenance and general labour. Dallan LP currently has four separate contracts/ operations in Northwestern Ontario. Dallan LP is committed to the needs of its customers while ensuring the Health & Safety of all its employees and Environmental compliance.

Administrative Assistant

LOCATION: Thunder Bay, Ontario

EMPLOYMENT: Full-Time

SCHEDULE: Monday – Friday – 40 hours per week

SALARY: $50,000 - $55,000 per year

VACATION: Paid VacationTime

PENSION: RSP Employer/Employee Match

BENEFITS: Medical, Dental, Disability and life insurance

PRIMARY FUNCTION: We are seeking a highly organized, detail-oriented, and dependable administrative assistant to join our team.

Reporting to the Finance Director, the Administrative Assistant will be responsible for supporting day-to-day accounts payable activities, before transitioning into a broader administrative support position assisting withHuman Resources, and Health & Safety functions.

The ideal candidate is someone who enjoys working with people and numbers, takes pride in accuracy and confidentiality, and can manage multiple priorities in a rapid-paced environment. Previous bookkeeping, accounts payable, HR, payroll, or Health & Safety administrative roles would be considered an asset.

MAIN RESPONSIBILITIES:

· Provide day-to-day administrative support to management and various departments.





· Prepare correspondence, reports, spreadsheets, and other documents.

· Coordinate meetings, appointments, and other administrative activities as required.

· Respond to inquiries professionally and direct requests to the appropriate person.

· Assist with office supplies, records management, and general office coordination.

· Assist with collecting and maintaining employee information and payroll documentation.

· Assist with onboarding and offboarding processes.

· Prepare employee documentation and correspondence as required.

· Support vacation, attendance, and other employee record tracking.

· Maintain confidentiality when handling sensitive employee and payroll information.

· Provide administrative support for the company's Health & Safety program.

· Assisting with scheduling and tracking required training and certifications.

· Help coordinate Health & Safety meetings, training, and communications.

· Generate and manage monthly overtime reports, expense reports, vehicle kilometer reports and more.

· Assist with pension and union dues remittance forms and payments.

· Ensure proper coding of expenses and strict PO approvals

· Collaborate with the current Maintenance Program to ensure smooth operations.





· Perform data entry to close completed work orders.

· Accurately input costing details for each work order.

· Track and manage inventory levels effectively.

· Track vendor credits and maintenance costs by machine/site.

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of Dallan LP.

REQUIRED QUALIFICATIONS:

- Previous experience in an administrative, accounting, or office support role.
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to work independently while also contributing effectively as part of a team.
- Strong problem-solving skills and the ability to prioritize competing deadlines.
- Proficiency in software (experience with Ceridian Dayforce, QuickBooks, Sage, Xero is an asset)

· Diploma or degree in Business Administration, Accounting or HR would be an asset but not required

Please apply, in confidence, with a resume and cover letter by email: [email protected]

ONLY THOSE SELECTED FOR INTERVIEW WILL BE CONTACTED

Pay: $50,000.00-$60,000.00 per year

Benefits:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Administrative Assistant (Fort William First Nation)
🏢 Dallan Forestry
📍 Fort William First Nation