Are you organized, proactive, confident, and someone who takes pride in getting things done? We want to hear from you!

We are looking for a motivated, detail-oriented Executive Assistant with administrative experience and some sales or customer-facing experience to join our team. This is more than a traditional administrative role. We are looking for someone who takes ownership, follows through, and makes things happen. Someone who is just as comfortable organizing paperwork and coordinating details as they are picking up the phone, speaking with customers, and helping move sales forward. The successful candidate will play an important role in supporting management, assisting with sales activities, coordinating between departments, and ensuring day-to-day tasks don't fall through the cracks.

Key Responsibilities

- Provide administrative and organizational support to management.
- Prepare, process, organize, and follow up on paperwork, documentation, and customer files.
- Assist with sales activities, customer inquiries, quotes, orders, and follow-ups.
- Confidently communicate with customers by phone and email.
- Coordinate with various internal departments to keep projects and tasks moving forward.
- Monitor outstanding items and ensure deadlines and commitments are met.
- Maintain accurate records, schedules, and documentation.
- Help keep daily operations organized and running smoothly.
- Take initiative to identify what needs attention and ensure things get done.

What We're Looking For

- Previous experience in administration, executive assistance, sales support, or customer service.
- Some sales experience is an asset,



but a solid customer-focused personality and willingness to learn are equally important.
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Exceptional attention to detail, particularly with paperwork and documentation.
- Strong follow-through and the ability to manage multiple priorities.
- Comfortable picking up the phone and communicating with customers, vendors, and internal departments.
- Ability to work independently, take initiative, and prioritize responsibilities.
- A positive, professional, and solutions-oriented attitude.
- Saturday, day and evening availability required.

The Person We're Looking For

You're someone who doesn't need to be constantly reminded what needs to be done. You take ownership of your responsibilities, follow up without being asked, and make sure the details are handled. You're comfortable communicating with people, building customer relationships, working with different departments, and helping keep business moving forward. You are organized, dependable, personable, and understand that the little details matter. Most importantly, you take pride in being someone the team can count on.

Why Join Our Team?

This is an opportunity to take on a varied and important role where your organizational skills, communication abilities, and initiative will make a real difference. If you enjoy staying busy, working with people, solving problems, and being an important part of a team, we'd love to hear from you!

To Apply: Please submit your resume along with a brief introduction outlining your administrative, organizational, and customer service or sales experience.

Work Location: In person

📌 Executive Assistant – Sales & Administration (Kingston)
🏢 Audi Kingston
📍 Kingston