Administrative Assistant Job Overview
Ace Build Contracting is seeking an organized, professional, and dependable Administrative Assistant to support daily office operations and client communication. The ideal candidate is detail-oriented, proactive, and capable of managing multiple responsibilities efficiently while maintaining a high standard of professionalism and accountability.

Position Summary

The Administrative Assistant will be responsible for maintaining organized client records, managing CRM updates, coordinating appointments, handling phone and email communication, and ensuring timely follow-ups. This position requires someone who can work independently, prioritize tasks effectively, and consistently complete assigned responsibilities with accuracy and minimal supervision.

Key Responsibilities:

- Answer incoming calls and respond to client emails professionally and promptly.
- Manage client inquiries, appointments, and daily office communications.
- Maintain accurate and up-to-date CRM records.
- Conduct consistent follow-ups with prospective and existing clients.
- Track outstanding estimates, inquiries, and pending client responses.
- Schedule meetings, consultations, and appointments.
- Organize and maintain company documents, spreadsheets, and client files.
- Coordinate with management and team members regarding outstanding tasks.
- Monitor deadlines and ensure administrative responsibilities are completed on time.
- Provide regular updates to management on client communications and pending matters.
- Support general office administration and daily business operations.

Requirements:

- Previous experience in an administrative assistant or similar office-based position.
- Excellent written and verbal English communication skills.




- Solid organizational and time-management abilities.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with CRM systems or the ability to learn new software quickly.
- Professional telephone etiquette and strong interpersonal skills.
- Exceptional attention to detail and accuracy.
- Ability to multitask and prioritize responsibilities effectively.
- Proven reliability, punctuality, and accountability.
- Ability to work independently without constant supervision.
- Strong problem-solving skills and a proactive work approach.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Availability to work full-time, in person, in Mississauga.

Preferred Qualifications

- Administrative experience in construction, renovation, general contracting, or a related industry.
- Previous experience with client relationship management and lead tracking.
- Experience coordinating appointments and managing client follow-ups.
- Familiarity with office management procedures and administrative reporting.
- Strong computer literacy and experience working with multiple digital platforms.
- Demonstrated ability to maintain organized records and meet deadlines in a busy office environment.

Why Work With Ace Build Contracting?

- Join a respected Toronto builder specializing in luxury residential construction
- Support a energetic team working on high-end renovation and custom home projects
- Competitive compensation based on experience
- Long-term growth potential within a structured, well-organized company

Job Types: Full-time, Casual

Benefits:

- Company events
- Flexible schedule

Experience:

- Construction administrative: 2 years (preferred)

Work Location: In person

📌 Administrative Assistant (Mississauga)
🏢 Ace Build Contracting
📍 Mississauga