MDR Services has been in business for over 35 years. A great working Team and Environment. We support humanitarian work around the world.
Who We Are Looking For:
We are currently seeking an Administrative Assistant to join our Amazing Team!
Job Description:
- Schedule appointments and coordinate Project Manager schedules.
- Create/merge/edit, and schedule work orders.
- Manipulate margins and work order amounts.
- Convert work orders to purchase orders.
- Manage contractor invoices (ensure accuracy, create PO’s as applicable, save to docs, etc.)
- Review job listings weekly and ensure all information is correct and up to date (estimate revenue, date fields, Est, PM & PMA fields).
- Review jobs on a regular basis and confirm accuracy of posting.
- Manage the Project Manager’s receivables and keep them in good standing.
- Keep log notes informative and up to date.
- Obtain verbal and written satisfaction from clients at completion of job.
- Keep XactAnalysis updated (dates, notes, documents, etc.)
Qualifications:
- Ability to type a minimum of 40wpm.
- Ability to prioritize different tasks with solid attention to detail.
- Proficient computer skills (Outlook, Calendar, Word & Excel).
- Problem-solving skills and interpersonal skills.
- Experience with Proven Jobs is an asset.
- Ability to manage several projects, employees and sub-contractors at the same time.
- Work well in a fast-paced setting, and under tight deadlines.
- Great communication skills.
- Extremely organized and detailed-oriented.
- Highly customer-focused.
- Great analytical and problem-solving skills.
- Being an excellent team player.
- Proven to be a rigorous ethical worker.
- Experience in the construction industry is considered an asset.
Benefits
- 3 Annual PTO (Paid Time Off) Days in addition to standard vacation time (extra 3 days a year).
- Full health and dental benefits.
- Full cardio & weight gym on site.
- On site parking.
Annual salary range from $40,000 - $44,000, depending on experience.
Please reply with your resume attached. Thank you to all candidates, however not everyone will be contacted.
Job Types: Full-time, Permanent
Pay: $40,000.00-$44,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off