JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a recent industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

RECEPTIONIST Royal Philips – Mississauga, Ontario Managed by: JLL (Jones Lang LaSalle)

POSITION SUMMARY The Receptionist serves as the first point of contact for Royal Philips' Mississauga office, providing professional reception services while supporting daily facility operations. This role requires exceptional customer service skills, attention to detail, and the ability to manage multiple tasks in a fast-paced corporate setting. The position reports to the JLL Facilities Manager and plays a critical role in ensuring seamless workplace operations and a positive visitor experience.

KEY RESPONSIBILITIES

Reception & Visitor Management
Serve as the primary point of contact for all visitors, employees, contractors, and vendors entering the Philips facility

- Manage all incoming calls via Microsoft Teams, including answering, transferring, and taking detailed messages
- Update phone lists, SOPs and other administrative duties as requested
- Greet and register all visitors, contractors, and vendors in accordance with site security protocols
- Issue and manage access badges
- Respond and follow through to requests for information and communicate with all levels of management with minimal supervision

Facility Operations Support

- Housekeeping Duties (i.e. maintain a welcoming and clean presentation of the Lobby, maintaining the coffee machine, report any mechanical issues or other issues to the facilities group, etc.)
- Monitor inventory levels and proactively order all site consumables to maintain adequate stock across coffee service,



cleaning supplies, office materials, shipping supplies, etc.
- Assist with the coordination and scheduling with Property Management
- Prepare meeting rooms and event spaces according to specifications, including furniture arrangement and equipment setup
- Assist in the resolve of problems associated with all building services including, but not limited to coffee services, janitorial, mailroom, badging, and conference room/AV Support.

Mailroom Assistance:

- Support onsite mailroom with mail/packages/deliveries
- Support onsite mailroom to prepare postage/labels for mail/UPS/FedEx, courier services, etc.

Other:

- Any and all other duties and tasks as assigned

To apply you need:
Education/Training
Minimum Required

- High school diploma

Preferred

- Some college preferred

Years of Relevant Experience
Minimum Required

- One to two years

Preferred

- Three years administrative/facilities experience supporting multiple people, preferably in the commercial real estate industry
- Experience in supporting a front desk that has high security standards and protocols

Skills and Knowledge
Minimum Required

- Customer Service Excellence: Professional, friendly, and approachable demeanor with strong interpersonal skills
- Communication: Excellent verbal and written communication skills; ability to interact professionally with all levels of personnel
- Technology Proficiency: Comfortable with Microsoft Office Suite (Teams, Outlook, Word, Excel); ability to quickly learn new software systems
- Multitasking: Strong organizational skills with ability to manage competing priorities in a fast-paced environment
- Problem-Solving: Ability to troubleshoot basic technical issues and make sound decisions independently
- Reliability: Punctual, dependable, and able to maintain consistent attendance

Other




Minimum Required

- Reliable transportation
- Full time position on location - no remote work

Physical Work Requirements and Work Conditions

- Ability to lift and carry up to 25 lbs regularly
- Physical tasks include room setups, stocking supplies, mail delivery and facility inspections • Daily outdoor mail collection required in various weather conditions
- Office-based role with active movement throughout the building

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized advantages that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

📌 Receptionist (Mississauga)
🏢 JLL
📍 Mississauga