Office Administrator

Full job description

We are seeking an organized, reliable, and detail-oriented Office Administrator with robust computer and communication skills to join our personal injury law office in Toronto.

Efficient, accurate, and reliable task management is central to this role. The successful candidate will take ownership of day-to-day administrative coordination, maintain well-organized electronic files and task lists, monitor deadlines, and proactively follow up to ensure that lawyers and support staff have the information and support they need when they need it.

This is an in-person position at our Toronto office.

Key responsibilities

- Schedule client appointments, coordinate lawyers' calendars, and manage follow-up calls and emails.
- Coordinate files, documents, appointments, and tasks so Lawyers have what they need on time; follow up on missing items early to prevent delays and missed deadlines.
- Download, upload, name, save, organize, copy, and move PDF and Word documents across email, online portals, and designated folders promptly and accurately. Check that file transfers are complete and that the correct documents reach the appropriate colleagues on time.




- Warmly greet and assist clients in person, online and on the phone; communicate professionally with lawyers, insurers, legal representatives, and clinics.

Required skills

- Practical computer and file-management skills: independently and efficiently handle files, folders, email attachments, and online portals.
- Clear spoken and written English: independently handle client calls, understand requests, take accurate messages, and write clear, professional emails.
- Ability to independently manage email and calendars and create and edit documents.
- Proficiency with Microsoft Outlook and Word; familiarity with Microsoft Teams and other communication tools.
- Experience coordinating services, reports, or time-sensitive files.

If you enjoy supporting people and keeping an office organized, we would love to hear from you

What We Offer:

- Starting at $42,000 per year
- Full-time, permanent position
- Dental, extended health, and vision benefits
- Bayview & Sheppard, Toronto (in person)

*

Pay: From $42,000.00 per year

Benefits:

- Vision care

Work Location: In person

📌 Office Administrator (Toronto)
🏢 Noohi Law
📍 Toronto