Job Overview
We are seeking a professional and organized Front Desk Clerk to join our team. The ideal candidate will serve as the first point of contact for visitors and clients, managing front desk operations efficiently while providing exceptional customer service. This role requires strong administrative skills, proficiency with office software, and the ability to handle multiple tasks in a fast-paced environment. Experience in medical or dental office settings is a plus, but not mandatory. The position offers an opportunity to contribute to a welcoming and well-organized office atmosphere.

Duties

- Greet visitors and clients promptly and professionally, ensuring a positive first impression
- Manage multi-line phone systems, screen calls, and direct inquiries appropriately
- Handle data entry tasks accurately using Mac, Webrez and QuickBooks as needed
- Maintain organized filing systems, both electronic and paper-based
- Schedule appointments, manage calendars, and coordinate meetings efficiently
- Assist with clerical tasks such as photocopying, proofreading documents, and preparing correspondence
- Support administrative functions including bookkeeping and basic record keeping




- Ensure the reception area remains tidy and welcoming at all times
- Provide excellent customer service by addressing inquiries and supporting client needs with professionalism

Skills

- Strong computer skills with proficiency in Mac, Google Workspace, and hotel data entry software
- Experience with QuickBooks or bookkeeping is preferred
- Excellent organizational skills with attention to detail and accuracy
- Effective phone etiquette and experience managing multi-line phone systems
- Previous clerical or administrative experience, especially in medical or dental offices is advantageous
- Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
- Strong typing skills with proofreading abilities for error-free documentation
- Customer service orientation with the ability to support clients professionally and courteously
- Ability to multitask effectively in a busy workplace while maintaining a high level of organization and professionalism

Pay: From $17.50 per hour

Benefits:

- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Front Desk Clerk (Wolfville)
🏢 Tattingstone Inn
📍 Wolfville