In this role, you will : Act as an integral part of the Welland facility team in coordinating activities at the site, including administrative support for the leadership team, customers and suppliers. You will act as a key partner and liaison with teams across our businesses. You will provide coordination and administrative support for a variety of cross-functional activities including site visits, meeting support, training and recruitment administration.

At INNIO, we offer you :

- An innovative and international connected working environment
- Adaptable working model and structure
- Comprehensive benefits package
- Tuition reimbursement
- Company matched RRSP program
- Onsite gym facility
- An upbeat atmosphere with a collaborative cross-functional team

In this role, you will be responsible for :

- Acting as a key administrative support for the VP of Operations and other key members of the leadership team including meeting coordination, appointments & follow-up activities
- Supporting communication cross-functionally, create, maintain and publish weekly site key performance indicators to business stakeholders and other documents
- Coordinating and supporting the planning and execution of company events: site tours, employee events, recruitment, training and other site related activities
- Ensuring the smooth operation of the site by ensuring meeting rooms are in good working order maintaining office supplies and other administrative tasks for the site




- Supporting the new hire onboarding process be ensuring all needed materials, space and training requirements are met
- Coordinating training activities for the site: logistics, employee tracking and updates
- Coordinating travel arrangements and provide recommendations to guests and visitors to support their travel experience
- Maintaining various internal support systems such as electronic databases, tracking systems, filing systems, monthly reports, document scanning and confidential files
- Participating and lead continuous improvement projects aiming at simplification & cost control
- Establishing and fostering collaborative relationships with internal clients and external partners

Your Profile :

- 5-10 years’ experience in a related field and/or graduate from a Office Administration, Human Resources or Business Administration program or related discipline
- Advanced skills in Microsoft Excel, Word, and PowerPoint with Access as an asset
- Above average communication skills
- Experience with IT/HR systems
- Ability to handle sensitive information and maintain a high degree of discretion and confidentiality
- Customer focused in all interactions with employees, customers, vendors and suppliers
- Highly organized with the ability to work under pressure while managing competing projects, assignments and priorities with a drive to meet deadlines
- Possess excellent communication and relationship building skills
- Demonstrated meticulous attention to detail and accuracy in a highly consistent manner

📌 Executive Assistant (Welland)
🏢 INNIO
📍 Welland