Job Posting

Finance and Project Administrator Khowutzun Economic Development Corporation (KDC) Location: Cowichan Territory, British Columbia Reports to: Project Controls Manager Compensation: $60,000 - $65,000/year

About Khowutzun Development Corporation Khowutzun Development Corporation (KDC) is the economic development arm of Cowichan Tribes. KDC oversees and supports a diverse and growing portfolio of businesses and strategic initiatives designed to create long-term prosperity, employment, and sustainable economic growth for Cowichan people and territory. KDC operates with an entrepreneurial mindset while maintaining strong governance, accountability, and financial stewardship.

Position Summary

Key Responsibilities

- Provides full cycle accounts payable and accounts receivable support.
- Processes vendor invoices, subcontractor invoices, cheques, EFT payments, and payment remittances.
- Reconciles bank statements, credit cards, and general ledger accounts.
- Ensures accuracy of AR/AP sub-ledgers and financial records.
- Investigates discrepancies and works with vendors, subcontractors, and staff for resolution.
- Monitors outstanding invoices and follow up on overdue payments.
- Prepares and maintain project profit reports and financial trackers.
- Assists with month-end and year-end financial reporting and audits.
- Prepares budget vs actual reports and aged AR/AP report.
- Maintains organized digital and physical filing systems.
- Assists with project coordination and administrative support for multiple projects.
- Assists with project cost estimates and quotations.
- Coordinates project meetings, including agendas and detailed meeting minutes.
- Supports project communication between team members, vendors, subcontractors, and stakeholders.




- Assists with RFQs, RFPs, procurement documentation, and environmental reporting coordination.
- Maintains WCB and Certificate of Insurance (COI) trackers.
- Creates purchase orders and follow up with vendors to ensure timely delivery.
- Assists in preparing project documentation such as schedules of values, scope of work documents, and project reports.
- Creates and maintain project spreadsheets, trackers, and master lists.
- Assists in the creation of SOPs, templates, and forms.
- Orders project resources and supplies as required.
- Responds to vendor, subcontractor, and client inquiries related to payments, invoices, and project administration.
- Prepares reports, spreadsheets, summaries, and correspondence as required.
- Performs general clerical duties including filing, scanning, photocopying, mailing, and document management.
- Supports special accounting and project-related initiatives as required.
- Performs other related duties as assigned.

Education and Experience

- Diploma or Degree in Accounting, Finance, Business Administration, Project Administration, or a related field.
- Minimum 3 years of experience in finance administration, project administration, or bookkeeping, and office administration.
- Proficient with Microsoft Office Suite (Outlook, Excel, Word, Teams).




- Experience with accounting software such as QuickBooks Online and QuickBooks Time.
- Experience maintaining project trackers, schedules, and financial reports
- Experience with project management software such as Microsoft Project.
- Experience in reading and interpreting civil construction drawings.
- Experience working with First Nations organizations and/or First Nations-owned businesses.
- Experience supporting construction, civil construction, or development projects.

Knowledge, Skills and Abilities

- Excellent organizational, multitasking, coordination, and time management skills.
- Ability to successfully manage multiple priorities, deadlines, and projects concurrently.
- Excellent written and verbal communication skills
- Strong attention to detail and accuracy.
- Ability to communicate professionally with peers, technical staff, clients, contractors, and stakeholders.
- Ability to work independently, take initiative, and remain self-motivated.
- Strong problem-solving abilities, solid business acumen and a positive attitude.
- Ability to work effectively in a fast-paced environment.

Job Types : Full-time, Permanent

Pay: $60,000.00-$65,000.00 per year

Advantages :

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Ability to commute/relocate:

- Duncan, BC V9L 6P4: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- What interests you about working for Khowutzun Development Corporation?

Experience :

- Bookkeeping: 3 years (required)
- Accounting: 3 years (required)
- Microsoft Project: 1 year (required)

Work Location: In person

📌 Finance and Project Administrator (Duncan)
🏢 Khowutzun Development Corporation (KDC)
📍 Duncan