Support Hallmark’s Vancouver office through administrative coordination, payroll entries, and client invoicing in a fully in-office environment. Occasional client-site visits are required.

Hallmark Housekeeping Services Inc. seeks an organized Administrative Assistant for its Vancouver operations team. Working with the Regional Director and Senior Operations Manager, you will support multi-site office and commercial building operations across Metro Vancouver. The work includes calendar management, timekeeping, records, purchasing, and communication with employees, clients, and vendors.

Key Responsibilities:

- Answer phones, manage inboxes, greet visitors, and distribute incoming mail
- Coordinate calendars, meetings, correspondence, and document preparation
- Complete payroll entries and review daily employee timecards




- Create monthly invoices and bill additional client services
- Maintain records, supplies, safety processes, and KPI reports

Requirements:

- Two or more years of administrative or office support experience
- Janitorial or facilities services industry experience
- Proficiency with Outlook, Word, Excel, and PowerPoint
- Strong organization, accuracy, communication, and deadline management
- Valid driver’s licence and security clearance eligibility

Bring administrative coordination, payroll accuracy, and skilled communication to Hallmark’s Vancouver operations team and multi-site service portfolio.

📌 Administrative Assistant Vancouver Operations
🏢 Hallmark Clean
📍 Vancouver