Finance

Director of Finance or Designate

Summary

With minimal direction the Finance Clerk performs accounting activities required to produce and report a current accounts receivable sub-ledger and general ledger bank accounts. Works cooperatively with other employees and the public.

TITLE:

FINANCE CLERK

POSITION NOTES:

35 hours per week

DEPARTMENT:

Finance

REPORTS TO:

Director of Finance or Designate

Summary

With minimal direction the Finance Clerk performs accounting activities required to produce and report a current accounts receivable sub-ledger and general ledger bank accounts. Works cooperatively with other employees and the public.

Duties

- Coordinates the activities and financial information flow between accounting, other departments and outside agencies, including acting as a resource person, researching information and performing analysis as required.
- Prepares invoices for third party billings.
- Reconciles the accounting and payroll systems for invoicing payroll generated third party recoveries.
- Reconciles aged accounts receivable and communications with customers regarding outstanding accounts.
- Bank account maintenance, including:
- Reviewing and recording daily bank deposits
- Preparing the EFT payment file and uploads to the Financial Institution for payment.
- Preparing monthly bank reconciliations for District level bank accounts
- Liaise with Financial Institution representatives regarding day to day banking matters.
- Maintenance and reconciliation of general ledger accounts including prepaid, resale and revenue accounts.




- Under the direction of the Director of Finance or Designate and/or the Payroll Supervisor will be required to:
- Provides support to accounting and payroll staff including processing of vendor invoices and employee timesheets, and verification of related payroll and accounting batch edits to source documents
- Provides backup for Payroll Clerks as required.
- Prepares reports utilizing data from accounting, payroll and other systems.
- Assists with planning and developing reports utilizing data from accounting, payroll and other systems.
- Maintains the Finance Department internal forms.
- Assists with providing training and support for staff in the Finance Department.
- Inputs and retrieves data on the computer relating to the general ledger and payroll systems.
- Controls the signing of accounts payable cheques for distribution.
- Participates in special projects as requested by the supervisor.
- Provides input into stream-lining of accounting procedures.
- Answers enquiries and relays messages to and from staff and customers using telephone, computer, mail, facsimile, or in person.
- Composes, maintains and/or files a variety of documents such as invoices, supplier statements and correspondence.
- Duplicates,



sorts, collates and staples materials.
- Performs other clerical or emergent duties.

REQUIRED KNOWLEDGE, ABILITY, SKILLS (Finance Clerk)

- Grade 12 diploma or equivalent.
- Completion of a 2 year program equivalent to a diploma in the CNC Accounting and Finance Diploma or equivalent.
- Completion of the first two courses of the Payroll Compliance Practitioners program, or equivalent.
- Five years of specific accounting experience within a large organization, or equivalent.
- One year of payroll experience working within a large automated payroll setting.
- Intermediate knowledge of computer accounting and spreadsheet applications.
- Knowledge of office procedures.
- Knowledge of accounting principles and practices.
- Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
- Proficient in numeric keypad skills.
- Knowledge of Business English, punctuation, spelling and Business Math.
- Ability to maintain confidentiality
- Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
- Ability to perform individually and as part of a team.
- Ability to effectively communicate both verbally and in writing.
- Ability to plan and schedule work and organize the workload effectively.
- Ability to work with constant interruptions.
- Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.

TOOLS AND EQUIPMENT U

📌 Finance Clerk (Canada)
🏢 School District 57 (Prince George)
📍 Canada