Title: ACCONTS PAYABLE ADMINISTRATOR Reports to: CONTROLLER
PositionSummary
As aAccounts Payable Administrator you would be required to review, process,document and disburse accurate payments for Canada and US based Vendors.
JobResponsibilities
Primary Objectives:
·Completes payments and controls expenses byreceiving, processing, verifying, and reconciling invoices.
·Reconciles processed work by verifying entriesand comparing system reports to balances.
·Charges expenses to accounts and cost centersby analyzing invoice/expense reports; recording entries.
·Pays vendors by monitoring discountopportunities, verifying federal id numbers, scheduling and preparing checks,and resolving purchase order, contract, invoice, or payment discrepancies anddocumentation.
·Ensures credit is received for outstandingmemos.
·Issues stop-payments or purchase orderamendments.
·Pays employees by receiving and verifyingexpense reports and requests for advances; preparing cheques.
·Maintains accounting ledgers by verifying andposting account transactions.
·Verifies vendor accounts by reconciling monthlystatements and related transactions.
·Maintains historical records by filingdocuments.
·Disburses petty cash by recording entry andverifying documentation.
·Reports sales taxes by calculating requirementson paid invoices.
·Protects organization's value by keepinginformation confidential.
·Updates job knowledge by participating ineducational opportunities.
·Accomplishes accounting and organizationmission by completing related results as needed.
Position Details:
Quantitative thinker with strongskills in mathematics
·Adept at noticing errors
·Exceptional attention to detail
·Ability to handle multiple tasksand meet deadlines
·Proficiency in the use ofAccounts Payable Software applications - QuickBooks
·Excellent computer skills inMicrosoft Outlook, Word and Excel
Additional
·Perform any other reasonable duties assigned ordirected by management as necessary to ensure the continued success of WheelKing and all departments/affiliates
Requirements
Education & Experience
·High School diploma
·At least 6 months previous Accounts Payable experience
·In depth knowledge of local,federal, provincial, state laws and regulations
Physical Demands
·Ability to sit for long periods of time
·Ability to view computer screen for longperiods of time
Work Environment
·Ability to use a wide range of practicalproblem-solving skills in a high stress environment Overview:We are seeking a detail-oriented Administrator to join our team. The ideal candidate will be responsible for handling various administrative tasks to ensure the smooth operation of our office.
Duties:- Manage accounts payable and accounts receivable processes- Assist with human resources functions such as employee onboarding and benefits administration- Utilize ADP, PeopleSoft, and other accounting software for payroll and data entry- Conduct account reconciliation and maintain accurate financial records- Support the team with general administrative tasks as needed
Skills:- Proficiency in ADP, PeopleSoft, Sage, or similar software- Strong data entry skills with a high level of accuracy- Experience with account reconciliation and financial record keeping- Knowledge of accounts payable and accounts receivable processes- Ability to multitask and prioritize tasks effectively
This position offers the prospect to work in a dynamic office environment where your organizational skills will be valued. If you have a keen eye for detail and enjoy working in a collaborative setting, we encourage you to apply for this role.