We are looking for a highly organized, proactive, and bilingual Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will be fluent in both English and Mandarin, possess excellent communication skills, and demonstrate a high level of professionalism and discretion.
Key Responsibilities:
- Manage executive calendars, appointments, and travel arrangements
- Handle phone calls, emails, and written correspondence in both English and Mandarin
- Assist in preparing reports, documents, presentations, and meeting materials
- Translate documents or facilitate communication between Mandarin and English-speaking parties when needed
- Coordinate meetings and events, including minute-taking and follow-ups
- Run personal and administrative errands on behalf of the executive
- Maintain confidentiality and handle sensitive information with care
- Support business operations such as vendor coordination, filing, and expense tracking
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
- Fluency in both English and Mandarin (spoken and written) is required
- Strong organizational and time management skills
- Excellent written and verbal communication
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to multitask and prioritize effectively
- Skilled attitude and ability to work independently
- Attention to detail and a high level of discretion
Preferred Qualifications:
- Experience in a bilingual or multicultural work environment
- Familiarity with Chinese business culture is an asset
- Valid driver's license and access to a vehicle is a plus