Job Responsibility:

OverviewWe are seeking a dynamic and detail-oriented Sales and Event Coordinator to join our team. The ideal candidate will have a passion for creating memorable experiences and a strong background in hospitality. This role requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and a talent for negotiating with vendors and clients. As a Sales and Event Coordinator, you will play a pivotal role in contracting, planning, executing, and overseeing events from conception to completion.

Core Competencies

- Able to build positive rapport with existing and potential clients
- Manage individual sales goal development and achieve monthly sales goal targets
- Provide excellent customer service by returning phone calls and emails in a timely, efficient manner
- Strong daily organizational and time management skills
- Efficient communication skills with both clients and co-workers
- Ability to switch back and forth between many tasks at a time - such as telephone calls, client meetings, emails, preparing quotes, discussions with other staff, etc.
- Strong ability to work as part of an overall team - giving help and assistance when required, as well as knowing when to ask for help and assistance.
- Maintains a professional appearance and demeanor at all times
- Be able to drive legally

Duties and Responsibilities

- Handle incoming phone or email inquiries for quotes
- Handle walk-in inquires for quotes/info on catering
- Handle all “one shop deals” that are tuck in/add on events that go straight to details
- Plan event details booked by clients
- Liaison with kitchen and catering staff regarding any questions or quotes that involve operational logistics
- Communicate with Sales Director regarding any questions or quotes that require high level attention
- Record all new inquiries/update outstanding inquiry status of clients in the our communications system
- Follow up on outstanding quote requests as per sales process
- Ongoing coordination/ planning,



menu planning etc. for booked events
- Submit all Banquet Event Orders (BEO) every Friday
- Meet with the Sales Director for discussion regarding outstanding quotes, workload challenges, and any other pertinent issues
- Participate in weekly BEO meetings with the Sales team, Kitchen, and Catering managers
- Conduct Weekly outstanding sales calls, client visits, etc.
- Meet with Sales Director to review monthly sales plan and results as compared to targets
- Set appropriate action plans with sales Director to meet Sales Goals
- Participating in monthly Team Sales Meetings
- Customer follow ups for completed events to determine level of client satisfaction
- Attend events for personal networking opportunities and to grow your sales portfolio
- Participate in Tradeshows and Tastings
- Provide feedback to sales Director regarding suggestions for team improvement, menu ideas, client concerns, etc.

Experience

- Proven experience in event planning or coordination within the hospitality industry is preferred.
- Strong organizational skills with the ability to manage time effectively and prioritize tasks.
- Excellent negotiation skills to secure favorable terms with vendors and suppliers.
- Familiarity with budgeting processes and financial management related to events.
- Experience in marketing events to attract attendees and enhance visibility.
- A background in guest services is a plus, ensuring a focus on attendee satisfaction.

If you are passionate about creating unforgettable events and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as an Event Coordinator.

Job Types: Full-time, Permanent

Additional pay:

- Commission pay

Benefits:

- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Application question(s):

- Valid Driver's License

Work Location: Hybrid remote in Lethbridge, AB T1J 3M2

📌 Sales and Event Planning Coordinator (Lethbridge)
🏢 LA CHEFS CATERING & EVENTS
📍 Lethbridge