Home Health Administrative Assistant (Casual)

Health Administrative Assistant (Casual)

The Lax Kw’alaams Health Department has an exciting and immediate opening for a Casual Health Administrative Assistant. As a key member of the team, the successful candidate will be responsible for preparing files and records related to program delivery and assisting the Health Director with clerical duties and reporting procedures. Responsibilities include capturing relevant data; preparing and reviewing memorandums, correspondence, reports, public notices, permits, and other documents as assigned; completing various forms; and preparing and distributing reports for review and use. This role will also prepare and maintain forms used by health programs and work closely with the Community Health Representative (CHR) and the Mental Health Therapist (MHT).

Responsibilities:

General

- Work in collaboration with the health care team
- Collaborate with other health professionals in a polite, courteous manner
- Knowledgeable with computer systems and can navigate these systems easily
- Maintain client confidentiality, must be responsible and ethical
- Attend and participate in team meetings
- Prepare monthly reports as needed for the Lax Kw’alaams Health Programs
- Track individual interventions and disseminate to all necessary parties
- Provide clerical support to assist designated health department staff in the completion of their duties and responsibilities
- Answer questions and provide information to the public and other Band departments
- Assist clients and member to complete forms as needed
- Maintain a variety of files and filing systems,



division records retention system and materials storage and/or destruction; prepare, maintain and update various records; research and verify information as requested
- Prepare materials and correspondence for distribution within the Band and to other related external businesses and governmental agencies; photocopy, mail or fax materials as necessary
- Screen and direct calls and visitors as appropriate; may assist in scheduling travel arrangements, reservations, daily operations or meetings as assigned
- Enter and verify a variety of data into the computer system including but not limited to expenditure requests, vendor file data, journal vouchers and cashed checks; backup computer as assigned
- May order print and non-print materials and research vendor prices as appropriate
- May maintain outstanding purchase orders for office supplies and associated materials; prepare books for circulation as assigned
- May oversee billing, ordering, maintain repair and maintenance contracts on all Health Department business equipment
- Sort and distribute incoming and outgoing mail and all interdepartmental mail
- Attend various Health department functions as required; prepare agendas and associated materials
- May participate in annual department budget preparation




- May participate in a variety of activities involving travel between various Band facilities and to other related external business and government agencies which may include collecting and distributing mail and picking up materials and supplies
- Perform all other tasks within the scope of the position and as assigned

QUALIFICATIONS:

Education

- High School Diploma
- Post-Secondary Education in related field (Asset)

Experience

- One year of experience in a similar position (Asset)

Competency

- Demonstrates sound judgment
- Strong verbal and written communication skills
- Strong work ethic
- Reliable and professional
- Excellent time management skills; ability to meet deadliness
- Organizational skills
- Ability and willingness to learn new skills and adapt to a changing work environment
- Ability to work independently and as part of a team
- Demonstrates proficiency in Microsoft Office applications
- Ability to operate standard office equipment, including calculators, photocopiers, fax machines, and printers
- Shows initiative, a positive attitude, and a willingness to learn and receive guidance
- Interpersonal skills
- Ability to maintain confidentiality

Physical Demands and Working Environment:

Physical Demand

- You may have to spend long hours sitting and using office equipment
- You may spend long hours standing while helping with presentations, Valuable Food Bags, and other tasks

Mental Demands

- You will have to complete several tasks and responsibilities at one time and must be prepared to deal with emergencies and stressful situations at any time

Condition of Employment

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📌 Health Administrative Assistant (Lax Kw'alaams)
🏢 Lax Kw'alaams
📍 Lax Kw'alaams