Are you passionate about storytelling and storytellers? Do you have experience managing projects and an interest in supporting creators through training and mentorship?

The National Screen Institute is seeking an organized, collaborative program manager to provide support for our training programs and projects.

Working with program advisors, partner organizations and National Screen Institute staff, you will coordinate program training and delivery, support participants and mentors, and manage faculty contracts, administration, budgets and reporting. Responsibilities will vary according to the needs of each program or project and may include participant recruitment and selection.

The director of programming, culture and impact will provide structured handover support and ongoing guidance, working with you and program advisors to ensure you have the information, resources and support needed.

Responsibilities and duties

Program management and participant support

- Manage delivery schedules and activities; coordinate deadlines and responsibilities with program advisors, partners and National Screen Institute staff
- Coordinate intake surveys and participant interviews, working with program advisors and partners to assess needs and identify appropriate support
- Coordinate participant recruitment and selection where required, including calls for applications, applicant inquiries, eligibility reviews, juries and interviews
- Support mentor recruitment and matching in collaboration with program advisors, including coordinating orientations, introductory meetings and access to relevant materials
- Lead ongoing check-ins with participants and mentors, monitor progress and deadlines,



and coordinate additional support within approved program budgets and allocations

Training coordination and facilitation

- Coordinate training schedules, book facilitators and prepare program materials in collaboration with advisors and partner organizations
- Coordinate contracts for faculty, mentors, consultants and facilitators, including those recommended by partners; negotiate fees within approved budgets and delegated authority, and coordinate invoices and payments
- Facilitate virtual and in-person training alongside partner organizations, supporting participants, faculty and session delivery
- Coordinate training logistics with partners, including technology, venues, participant travel and accommodation, bookings and expenses
- Share intake findings with partners and contribute to discussions on training when requested

Partner communications and reporting

- Liaise with funders and partners on delivery, participant progress and support needs; participate in scheduled check-ins and prepare updates
- Administer surveys at appropriate intervals, follow up on responses and analyze findings to inform participant support and reporting
- Draft funder reports and maintain records of training and mentorship activity, participant progress, feedback and outcomes
- Provide timely updates on delivery issues,



participant or mentorship concerns, budget pressures and other matters requiring National Screen Institute involvement

Program administration and budget management

- Manage program scheduling, correspondence and contracts
- Track expenses and faculty, mentor and consultant commitments against approved budget, maintain accurate records and coordinate expense approvals in accordance with National Screen Institute procedures
- Maintain organized records, protect confidential participant and faculty information, and follow procedures for contracts, payments and information handling

Qualifications and experience

Required

- Experience in project or program management
- Robust organizational skills and the ability to manage multiple schedules and deadlines
- Clear written and verbal communication skills, including the ability to prepare progress updates and reports
- Ability to manage budgets, contracts and financial records with accuracy and attention to detail
- Strong interpersonal skills and the ability to build respectful relationships with creators, mentors, faculty and partners
- Ability to work independently and collaborate with program advisors, partners and National Screen Institute staff
- Sound judgement, discretion and respect for confidential information

Preferred

- Experience in training delivery, mentorship management and working with Indigenous and equity-deserving creators
- Knowledge of independent film production, ideally through experience as a production manager or coordinator
- Organized and proactive, with a practical approach to problem solving
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