Position Summary: The core mandate of the Coordinator, Facilities Planning Projects is to advance projects with discipline and provide transparent visibility into priorities, commitments, risks, required decisions and next steps. The Project Coordinator plans, coordinates and monitors projects related to facilities, workplace environments and corporate real estate initiatives. Acting as the central liaison among internal teams, vendors, consultants and contractors, the incumbent supports structured and efficient execution aligned with organizational priorities. Through a proactive, organized and detail-oriented approach, the incumbent helps ensure that schedules, budgets, deliverables and operational requirements are effectively managed while supporting a positive stakeholder experience.

Position Impact:

- Execution: Structured project delivery against approved objectives, schedules and parameters.
- Stakeholder Management & Visibility: Manage kickoff meetings,developreliable project status tracking, ensure current information is clearly documented and communicated to manager and key stakeholders.
- Proactivity: Escalate and identify of risks and budget overages: recommend practical solutions and / or alternatives.
- Collaboration: Constructive relationships with internal teams; manage relationship with vendors and partners.
- Continuous Improvement: Support simpler, more consistent and effective project management practices.

Level of Responsibility

Enhanced task complexity and accountability to customer. Enhanced autonomy in role, contributing significantly to team/organizational projects. Accountable for accuracy and efficiency in assigned tasks. Starting to mentor junior staff.

Key Tasks





- Project Coordination and Monitoring
- Coordinate the day-to-day execution of fit-out, renovation, workplace reconfiguration and relocation projects.
- Develop and maintain project schedules, action plans and tracking tools.
- Coordinate internal and external stakeholders to support agreed project objectives.
- Organize project meetings, prepare minutes and ensure disciplined follow-up of actions.
- Monitor progress and promptly identify schedule variances, risks and issues.
- Schedules, Deliverables and Risk Management
- Track tasks, milestones and deliverables through completion.
- Maintain current action, decision, risk, issue and change logs.
- Follow up with stakeholders and confirm commitments and target dates.
- Anticipate obstacles that may affect cost, schedule, quality or operations.
- Recommend corrective actions and elevate matters requiring management decisions.
- Operational Coordination
- Support projects involving workplace space, furniture, equipment and related services.
- Collaborate with Information Technology, Security, Human Resources and Operations, as required.
- Coordinate commissioning, relocations and operational transition activities.
- Track deficiencies, corrective work and vendor commitments through closure.
- Help maintain safe,



functional workplaces aligned with organizational standards.
- Governance, Documentation and Reporting
- Maintain complete, structured and current project documentation.
- Organize plans, contracts, quotations, reports, approvals and technical records.
- Prepare dashboards, performance indicators and progress reports.
- Develop concise executive summaries that support timely, informed decisions.
- Contribute to the continuous improvement of project management tools, processes and practices.

Skills / Experience:

All MSC Canada employees are expected to exhibit the MSC Values, striving to drive customer centric results in all interactions with colleagues and customers alike.

- Bachelor’s degree in business administration, project management, real estate, construction or a related field.
- 3 to 5 years’ experience in Facilities Coordination Planning, Project Coordination, Construction Projects or similar role.
- Relevant experience in project coordination, facilities management, office fit-out, construction or a corporate environment is a definite asset.
- Proficiency in Microsoft 365, including Excel, Outlook, Teams, Copilot and PowerPoint.
- Strong organizational, planning and priority-management skills.
- Demonstrated ability to coordinate multiple projects and stakeholders concurrently.
- High level of accuracy in tracking details, schedules and commitments.
- Strong interpersonal skills and the ability to align stakeholders around shared objectives.
- Analytical thinking, autonomy, initiative and a solution-oriented approach.
- Ability to perform effectively in a dynamic and evolving environment.
- Fluency in

📌 Coordinator, Facilities Planning Projects (Montreal)
🏢 MSC Mediterranean Shipping Company
📍 Montreal