Admissions Officer

Job Description: Admissions Officer

Department: Admissions
Reports to: Director of Admissions

Position Summary

The Admissions Officer serves as a representative of the Medforth Global Education (MGE) Admissions team, serving one of their universities, by guiding prospective students through the admissions journey with an emphasis on providing an exceptional applicant experience. This role serves as a trusted advisor, supporting students and ensuring every applicant feels valued, informed, and supported.

This role is a key part of a cross-functional team focused on efficiently moving students through the admissions funnel while delivering exceptional service to prospective and accepted students. This includes providing personalized advisement, proactive outreach, and being readily available via Zoom or phone calls to address applicants' needs.

Depending on the assigned region (U.S. or Canada) and program (MD Track or Traditional Four-Year MD), additional or specialized responsibilities may be assigned to address the unique needs of the applicant population.

Essential Functions

Applicant Advisement & Student Journey

- Serve as the primary point of contact for prospective and accepted students, delivering exceptional service throughout the admissions process.
- Provide clear, accurate, and timely information about SGU programs, admission requirements, curriculum, calendars, outcomes, and financial considerations.
- Build strong, trust-based relationships with applicants, offering personalized guidance and concierge-style support.
- Be available for Zoom meetings and phone calls with applicants and accepted students,



ensuring high-quality engagement and relationship building.
- Counsel students on program options, admissions steps, and postgraduate opportunities, tailoring advice to each student's aspirations.

Application Management

- Guide applicants through the application and document submission process, ensuring accuracy and timeliness.
- Working with the Admissions Coordinators, follow up on incomplete files, track missing items, and ensure readiness for decision-making.
- Monitor admitted students to reduce attrition (melt) and support smooth transitions to enrollment.

Collaboration

- Partner closely with Recruitment Managers, field representatives, and other colleagues to provide seamless applicant experiences.
- Collaborate with departments including Financial Aid, Registrar, Bursar, and Student Services to support student success.

Conversion & Accountability

- Directly responsible for achieving individual goals, while also contributing to overall team goals through timely and accurate communication with applicants.
- Own the conversion of assigned applicants monitoring progress closely and escalating any concerns or barriers to admissions leadership.

Communication & Data Management

- Maintain accurate and up-to-date applicant records in Salesforce to track applicant progress, ensuring records are accurate, timely, and comprehensive.




- Respond to inquiries within 24-48 hours, escalating complex cases to senior management as needed.
- Open, review, and prioritize incoming inquiries (calls, mail, email, text, WhatsApp, etc.), ensuring prompt and appropriate follow-up.
- Support members of the team in guiding deposited students through key enrollment steps, such as completing financial aid, housing, travel, registration, and attending orientation.
- Offer applicants a range of resources (events, webinars, student/graduate connections, and orientations) to ensure they feel informed and supported at every stage of the admissions process.

Regional Focus & Adaptability

- Maintain knowledge of regional admissions requirements (US or Canada) and ensure applicants are advised accurately.
- Keep current on US or Canada entry qualifications, credential equivalencies, and regional market trends.
- Perform additional duties or specialized responsibilities as assigned based on regional needs.

Other Duties

- Provide coverage for admissions functions as needed to ensure uninterrupted service to applicants.
- Perform other duties and special projects assigned by leadership.

This description is not intended to be all-inclusive. This position may perform other related duties as required to meet the ongoing needs of the department/institution.

Knowledge, Skills & Abilities

- Strong passion for student success and exceptional applicant experience.
- Excellent verbal and written communication skills; articulate, empathetic, and professional.
- Robust organizational skills, with the ability to prioritize and manage m

📌 Admissions Officer (Canada)
🏢 St. George's University
📍 Canada