Support the Chief Technology, Data & AI Officer with advanced Microsoft 365 skills in a full-time office-based executive assistant role. Help coordinate priorities across the Information Technology Division.

The Executive Assistant provides proactive administrative and operational support while working closely with IT leadership. Responsibilities span calendar management, executive meetings, governance records, expenses, events, and follow-through. The role requires sound judgment, discretion, and ownership.

Key Responsibilities:

- Manage calendars, meetings, travel arrangements, correspondence, and executive materials
- Coordinate agendas, pre-reads, decisions, minutes, and follow-up
- Track commitments, deadlines, dependencies, and delayed priorities
- Process invoices, expenses, purchase documentation,



and payments
- Coordinate IT meetings, town halls, training, and events

Requirements:

- Seven years of executive administrative experience
- Direct support experience with C-suite or similarly senior executives
- University or college education, or equivalent experience
- Advanced Microsoft 365 skills, including Outlook, Excel, and Teams
- Confidentiality, discretion, communication, and robust prioritization abilities

Bring executive support, Microsoft 365, governance coordination, and sound judgment to HOOPP’s Information Technology Division.

📌 Executive Assistant Technology Data AI (Toronto)
🏢 HOOPP (Healthcare of Ontario Pension Plan)
📍 Toronto