Accounting Administrator: Lotus Group is proud to partner with our valued client, a group of locally owned, growing civil construction and general contracting companies based in Spruce Grove, Alberta. With operations spanning Canada, they specialize in underground infrastructure, earthworks, petroleum installations, and facility maintenance. They are seeking an Accounting Administrator to join their accounting team. Reporting to the Controller, this role is primarily focused on full-cycle accounts payable, corporate credit card reconciliation, and employee onboarding and offboarding. It offers long-term stability and a explicit path for growth, with the opportunity to develop as the company continues to scale. You'll be someone who can pick up the phone, chase down a receipt, build rapport with field crews, and keep your work clean, all without getting flustered when things don't go exactly as planned. Accounts Payable & Financial Processing: Process full-cycle accounts payable across multiple entities, including invoice entry, coding, and payment processing. Review and process corporate credit card transactions, cross-referencing receipts against purchase orders and tracking order history. Coordinate with field staff and department heads to obtain receipts, resolve discrepancies, and ensure compliance with company policies. Reconcile employee expense reports and generate credit card expense reports. Support month-end and year-end close processes, including journal entries and reconciliations. Accurately input financial data into QuickBooks Desktop and maintain organized, up-to-date records of all invoices, receipts, and supporting documentation.



Assist with government filings for GST and PST as required Process credit applications as needed. Coordinate the onboarding of new employees (primarily seasonal field staff) through Bamboo HR, including sign-on packages, benefits enrollment, and document collection. Manage offboarding processes, including collecting company assets (keys, credit cards, fuel cards), coordinating with fleet management on vehicle returns, and processing terminations in Bamboo HR. General Accounting Support: Prepare and maintain reports to track accounting metrics and job costing as required. Cross-train on payroll and other accounting functions to provide vacation coverage for the team over time. Work closely with cross-functional teams to obtain necessary information for accounting processing. Maintain confidentiality by adhering to legal and ethical standards Diploma or degree in Accounting, Finance, or a related field. ~3+ years of hands-on experience in an accounting role with a focus on accounts payable and/or accounts receivable. ~ Experience using shared documents and digital tools to support team collaboration. ~ Strong computer literacy with the ability to learn new systems, follow established processes, and adapt to evolving technology and workflows. ~ Strong attention to detail and accuracy in data entry ~ comfortable picking up the phone, following up with field staff, and building rapport across teams. ~ The following experience is considered a strong asset: Construction industry accounting experience ~ Experience with multi-entity or group of companies accounting structures. ~ Payroll processing experience. ~

📌 Accounting Administrator (Canada)
🏢 Lotus Group
📍 Canada