Administrative Assistant coordinating executive meetings, office procedures, and sensitive records will work fully onsite for Maola, Monday through Friday.

Maola seeks an Administrative Assistant to provide a full range of support across the company. The position organizes conference rooms, prepares materials, maintains records, and assists with reports and presentations. It also supports budgets, invoices, projects, vendors, office equipment, and workflow improvements with accuracy and initiative.

Key Responsibilities:

- Schedule executive and team conferences with invitations and prepared materials
- Develop organized physical and digital document filing systems
- Gather data and format polished reports and presentations
- Track budgets, expenses, invoices,



and account reconciliations
- Coordinate projects, timelines, resources, and stakeholder updates

Requirements:

- High school diploma or GED
- At least two years of office administrative experience
- At least two years of Microsoft Office Suite experience
- Ability to handle sensitive information confidentially
- Ability to communicate clearly through multiple channels

Support Maola executives and teams through conference coordination, document control, budget tracking, and dependable administrative procedures.

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📌 Executive Support Administrative Coordinator (Canada)
🏢 Maryland & Virginia Milk Producers Cooperative
📍 Canada