Are you passionate about storytelling and storytellers? Do you have experience managing projects and an interest in supporting creators through training and mentorship?

The National Screen Institute is seeking an organized, collaborative program manager to provide support for our training programs and projects.

Working with program advisors, partner organizations and National Screen Institute staff, you will coordinate program training and delivery, support participants and mentors, and manage faculty contracts, administration, budgets and reporting. Responsibilities will vary according to the needs of each program or project and may include participant recruitment and selection.

The director of programming, culture and impact will provide structured handover support and ongoing guidance, working with you and program advisors to ensure you have the information, resources and support needed.

Responsibilities and duties
Program management and participant support

Manage delivery schedules and activities; coordinate deadlines and responsibilities with program advisors, partners and National Screen Institute staff

Coordinate intake surveys and participant interviews, working with program advisors and partners to assess needs and identify appropriate support

Coordinate participant recruitment and selection where required, including calls for applications, applicant inquiries, eligibility reviews, juries and interviews

Support mentor recruitment and matching in collaboration with program advisors, including coordinating orientations, introductory meetings and access to relevant materials

Lead ongoing check-ins with participants and mentors, monitor progress and deadlines, and coordinate additional support within approved program budgets and allocations

Training coordination and facilitation

Coordinate training schedules, book facilitators and prepare program materials in collaboration with advisors and partner organizations

Coordinate contracts for faculty, mentors, consultants and facilitators, including those recommended by partners; negotiate fees within approved budgets and delegated authority, and coordinate invoices and payments

Facilitate virtual and in-person training alongside partner organizations, supporting participants, faculty and session delivery





Coordinate training logistics with partners, including technology, venues, participant travel and accommodation, bookings and expenses

Share intake findings with partners and contribute to discussions on training when requested

Partner communications and reporting

Liaise with funders and partners on delivery, participant progress and support needs; participate in scheduled check-ins and prepare updates

Administer surveys at appropriate intervals, follow up on responses and analyze findings to inform participant support and reporting

Draft funder reports and maintain records of training and mentorship activity, participant progress, feedback and outcomes

Provide timely updates on delivery issues, participant or mentorship concerns, budget pressures and other matters requiring National Screen Institute involvement

Program administration and budget management

Manage program scheduling, correspondence and contracts

Track expenses and faculty, mentor and consultant commitments against approved budget, maintain accurate records and coordinate expense approvals in accordance with National Screen Institute procedures

Maintain organized records, protect confidential participant and faculty information, and follow procedures for contracts, payments and information handling

Qualifications and experience
Required

Experience in project or program management

Strong organizational skills and the ability to manage multiple schedules and deadlines

Clear written and verbal communication skills, including the ability to prepare progress updates and reports

Ability to manage budgets, contracts and financial records with accuracy and attention to detail

Strong interpersonal skills and the ability to build respectful relationships with creators, mentors, faculty and partners

Ability to work independently and collaborate with program advisors, partners and National Screen Institute staff

Sound judgement,



discretion and respect for confidential information

Preferred

Experience in training delivery, mentorship management and working with Indigenous and equity-deserving creators

Knowledge of independent film production, ideally through experience as a production manager or coordinator

Organized and proactive, with a practical approach to problem solving

Flexible and responsive to changing project and participant needs

Team-oriented, respectful and inclusive in working relationships

Dependable, with strong follow-through and a supportive approach to participants

Work arrangement
This is a full-time position based in Winnipeg. The National Screen Institute operates on a four-day work week, Monday to Thursday, 9 a.m. to 5:30 p.m. with a hybrid work environment and in-office days agreed in advance. Occasional Friday work and travel for in-person training are required.

The National Screen Institute is committed to fostering an equitable, diverse, accessible and inclusive workplace that reflects the communities we serve. We recognize that systemic barriers can affect access to employment opportunities and are committed to fair and inclusive recruitment practices.

We encourage applications from Indigenous Peoples, Black persons, racialized persons, persons with disabilities, members of 2SLGBTQ+ communities, and individuals with diverse identities, experiences and perspectives.

Accommodations are available throughout the recruitment and selection process. Applicants who require accommodation are encouraged to make their needs known at any stage of the hiring process.

Applicants who wish to self-identify are invited to complete a voluntary self-identification form . The information collected will be used only to understand the diversity of our applicant pool and to evaluate and improve the National Screen Institute’s equity, diversity, accessibility and inclusion efforts. Completing the form is voluntary. Self-identification information will not be shared with the hiring team or used to assess an applicant’s qualifications or suitability for the role.

The National Screen Institute thanks all applicants for their interest. Only those selected for an interview will be contacted.

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