Support the CEO and Board in Ottawa through executive administration, governance coordination, and practical office operations on a hybrid schedule.
This Executive Assistant works with a small not-for-profit organization and reports to the CEO. The position combines meeting coordination, documentation, follow-ups, travel arrangements, program administration, and operational support. SharePoint, Microsoft Office, databases, and governance knowledge are relevant.
Key Responsibilities: Coordinate Board, committee, management, and annual general meetings
Prepare agendas, briefing packages, logistics, minutes, and follow-ups
Maintain governance documents and Board materials in SharePoint
Arrange executive travel, venues, accommodations, and catering
Provide office,



program, database, and operational administration
Requirements: At least five years of administrative experience
Experience working within a small organization
Solid organization, time management, and record-keeping skills
Microsoft Word, Excel, email, Adobe Acrobat, and database experience
Basic accounting and governance understanding; French is an asset
Bring executive support, governance coordination, and organized administration to this hybrid Ottawa Executive Assistant opportunity.

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📌 Hybrid Executive Assistant Ottawa (Quebec City)
🏢 Quantum Management Services
📍 Quebec City