We are seeking a highly organized, proactive, and detail-oriented On-Site Property Manager to oversee the day-to-day operations of our residential portfolio. This role includes managing renovations, turnovers, tenant relations, lease renewals, rental increases, and overall property operations to ensure a high standard of service and efficiency.

The ideal candidate is solution-driven, capable of managing multiple projects simultaneously, and thrives in a fast-paced environment.

Key Responsibilities
1. Renovation & Maintenance Management
Plan, coordinate, and oversee unit and building renovation projects.

Schedule and supervise contractors, suppliers, maintenance staff, cleaners, and janitors.

Ensure projects are completed on time, within budget, and according to company standards.

Open, track, and close work orders efficiently.

Conduct final inspections prior to unit delivery.

Respond to maintenance emergencies as required.

2. Turnovers & Unit Readiness
Manage unit turnovers, including cleaning, repairs, painting, and staging.

Ensure units are fully prepared and move-in ready.

Coordinate closely with leasing and maintenance teams to minimize vacancy periods.

Follow up on outstanding items to ensure timely completion.

3. Move-In & Move-Out Coordination
Schedule and oversee tenant move-ins and move-outs.

Perform detailed inspections and document unit conditions using photos and checklists.

Identify and address damages promptly.

Coordinate security deposit claims and follow internal procedures.

Provide clear and timely updates to tenants regarding unit readiness and ongoing work.

Manage rental increases, lease renewals, and related negotiations.

Assist with rent collection follow-ups and notices when required.





Communicate regularly with property owners and clients regarding unit status, renovations, and projects.

Handle tenant concerns and emergency situations professionally.

5. Scheduling & Project Management
Maintain and manage a master calendar for turnovers, renovations, inspections, and move-ins.

Prioritize multiple units and deadlines to avoid delays.

Adjust schedules proactively to ensure project timelines are met.

6. Quality Control & Compliance
Ensure all units comply with safety standards, municipal regulations, and building codes.

Coordinate and conduct fire inspections with external companies.

Perform monthly property inspections and complete required task lists.

Conduct final walkthroughs before occupancy.

Coordinate inspections with city officials and external professionals as required.

7. Internal Collaboration & Systems
Work closely with leasing, maintenance, cleaning, and accounting teams.

Update CRM and property management systems with accurate notes and statuses.

Ensure smooth communication and coordination between all departments.

Qualifications
Experience in property management, real estate, construction coordination, or a related field.

Solid organizational and multitasking skills.

Excellent communication and problem-solving abilities.

Ability to manage contractors and multiple projects simultaneously.

Knowledge of Quebec rental regulations is an asset.

Experience with property management software or CRM systems is an asset.

Must be fully bilingual (English and French).

Valid driver's license and access to a vehicle preferred.

What We're Looking For
Detail-oriented and hands-on

Strong sense of accountability and ownership

Ability to work effectively in a fast-paced setting

Proactive and solution-focused mindset

Strong leadership and teamwork abilities

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📌 Property Manager (Quebec City)
🏢 Priveda Capital
📍 Quebec City