Nous bâtissons une banque axée sur les relations pour un monde moderne.

Nous recrutons des professionnels talentueux et passionnés qui ont à cœur de faire ce qu’il faut pour nos clients. À la Banque CIBC, nous misons sur vos forces et vos ambitions pour vous donner le pouvoir d’agir.

Les membres de notre équipe disposent de ce dont ils ont besoin pour apporter une contribution significative et être valorisés, à la fois pour ce qu’ils sont et ce qu’ils font.

Pour en savoir plus sur la Banque CIBC, visitez le site .

What you'll be doing In this role, you will serve as a trusted partner and central point of coordination, helping the executive manage competing priorities, prepare effectively for public-facing commitments and operate efficiently in a fast-paced, dynamic environment while ensuring processes and control standards are met.

The ideal candidate is calm under pressure, exceptionally organized, comfortable working with senior stakeholders, a strong communicator, and able to anticipate needs before they arise.

You will play a key role in enabling the delivery of best-in-class service, advice, and seamless connectivity across the organization.

How you'll succeed Calendar management - Expertly manage a complex and dynamic executive calendar across multiple time zones, coordinating internal meetings, external engagements, speaking events, interviews, media appearances, and other commitments.

You’ll balance shifting priorities while protecting time for focus, preparation, travel, and strategic meetings, ensuring the executive is set up to operate efficiently and effectively.

Executive support - Provide proactive, high-touch support by assessing competing demands, identifying priorities, and recommending practical solutions to scheduling and workflow challenges.

You’ll prepare daily and weekly briefings with relevant background information, logistics, and key context so the executive is consistently informed, prepared, and positioned for success.

Planning and administration - Maintain strong coordination across a wide range of activities by tracking invitations, confirmations, follow-ups, deadlines, and outstanding decisions with accuracy and attention to detail.

You’ll also maintain contact and administrative records, support purchasing and invoice processing, manage expense reporting, and provide guidance on expense processes while ensuring all activities align with company policy and control standards.

Travel coordination - Arrange seamless domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, event access, and contingency planning.

You’ll respond quickly to last-minute changes and disruptions, using sound judgment to adjust plans and minimize impact on the executive’s schedule and commitments.

Meeting and event coordination - Lead the end-to-end planning and execution of meetings and events, including room bookings, site access, catering, required materials, and technology support.

You’ll ensure every detail is handled with care and precision so meetings, conferences, panels, and other engagements run smoothly from preparation through completion.

Public-facing engagement support - Oversee logistics for high-profile commitments such as keynote speeches, podcasts, television, radio, print,



and online media appearances.

This includes coordinating registration, access details, audio-visual requirements, rehearsal schedules, technical checks, and event-specific logistics to ensure a seamless experience for the executive and stakeholders involved.

Research and communications - Prepare high-quality briefing documents, run-of-show materials, itineraries, contact sheets, event summaries, agendas, minutes, action trackers, and follow-up materials.

You’ll also draft routine correspondence, thank-you notes, and meeting follow-ups with professionalism and discretion, ensuring the right internal partners are informed and aligned.

Relationship management and collaboration - Build and maintain solid working relationships with clients, internal teams, external partners, journalists, producers, communications teams, venues, event organizers, and senior stakeholders.

You’ll collaborate closely with other Executive Assistants and cross-functional partners to share best practices, provide backup coverage, strengthen coordination, and improve team processes and responsiveness.

Confidentiality and judgment - Handle confidential and sensitive information with a high degree of trust, discretion, and integrity.

You’ll know when to escalate issues, when to act independently, and how to navigate urgent requests and changing priorities with professionalism and sound judgment.

Impact and outcomes - Success in this role is reflected in a well-organized and strategic executive calendar, smooth coordination of speaking and media commitments, consistently strong executive preparation, proactive management of deadlines and logistics, timely and accurate stakeholder communication, and improved overall team efficiency and responsiveness.

Who you are You have relevant experience.

You bring proven experience as an Executive Assistant, Senior Assistant, Chief of Staff, Event Coordinator, or in a similar role supporting a senior executive in a public-facing environment.

You know that details matter.

You’re highly organized and skilled at managing complex calendars, travel, events, and competing priorities while maintaining a clear view of broader business needs.

You act like an owner.

You use sound judgment, work independently, and handle confidential information and sensitive relationships with professionalism, discretion, and integrity.

You give meaning to data.

You proactively identify risks, scheduling conflicts, information gaps, and competing demands before they become issues, and you make thoughtful decisions in a fast-moving environment.

You can demonstrate experience in Microsoft 365 and standard collaboration tools, including Outlook, Excel, Word, and Power

Point.

It’s an asset if you have experience with Workday, Amex GBT, COUPA, calendar and travel platforms, video conferencing tools, and contact management systems.

You're passionate about people .





You build strong relationships and communicate effectively with a wide range of internal and external partners, including senior stakeholders, clients, media contacts, and event organizers.

You have a degree/diploma in a related field.

Post-secondary education is considered an asset.

You live your values.

You bring high standards, genuine care to your relationships, and want to grow with an employer that shares your values and brings out your best.

Ce que la Banque CIBC vous offre À la Banque CIBC, vos objectifs sont une priorité.

En fonction de vos forces et de vos ambitions en tant qu’employé, nous nous efforçons de créer des occasions qui vous permettront d’exploiter votre potentiel.

Notre objectif est de vous offrir une carrière, pas uniquement un chèque de paie.

Nous nous efforçons de vous récompenser de façon personnalisée et pertinente, notamment en vous offrant un salaire concurrentiel, une rémunération au rendement, des avantages bancaires, l’adhésion à un programme d’avantages sociaux*, à un régime de retraite à prestations déterminées* et à un régime d’achat d’actions par les employés, des vacances, du soutien pour votre bien-être et Créateur de moments, notre programme social de reconnaissance basé sur des points.

Grâce à nos espaces et à nos outils technologiques, il devient facile de réunir les grands esprits pour créer des solutions novatrices qui améliorent les choses pour nos clients.

Nous favorisons une culture qui encourage l’expression de vos ambitions au moyen d’initiatives comme la journée Raison d’être, une journée de congé payé dont vous pouvez profiter pour investir dans votre croissance et votre perfectionnement. * Sous réserve des modalités du régime et du programme Ce que vous devez savoir La Banque CIBC s’est engagée à créer un milieu de travail intégrateur où tous les membres de l’équipe et les clients se sentent à leur place.

Nous recherchons des candidats dotés d’un large éventail de compétences et offrons une expérience accessible aux candidats.

Si vous avez besoin d’une solution d’adaptation, écrivez à .

La Banque CIBC s’engage à faire preuve de clarté dans le cadre de son processus d’embauche.

Tous les affichages visent à pouvoir des postes pour lesquels nous recrutons activement, à moins d’avis contraire.

Vous devez être légalement admissible à travailler au Canada dans les lieux précisés ci-dessus et, s’il y a lieu, détenir un permis de travail ou d’études valide.

Nous pourrions vous demander de remplir une évaluation fondée sur les attributs et d’autres tests de compétences (comme la simulation, la programmation, la maîtrise du français) Nous utilisons des outils d’intelligence artificielle pendant le processus de recrutement.

Notre objectif pour le processus de demande est d’en apprendre davantage sur vous et sur tout ce que vous avez à offrir, et de vous donner l’occasion d’en apprendre davantage sur nous.

Lieu de travail Toronto-161 Bay St., 6th Type d’emploi Permanent Heures de travail hebdomadaires 37.5 Compétences Améliorations du processus, Axé sur les détails, Communication, Efficacité d'entreprises, Gestion de relations, Pensée analytique, Ressources humaines (RH), Service client, Travail d'équipe

📌 Business Coordinator for Vice Chair (Toronto)
🏢 CIBC
📍 Toronto