The International Pressure Equipment Integrity Association (IPEIA) is a not-for-profit organization, comprised of individuals active in the pressure equipment industry and related educational groups. The association provides annual membership offerings including but not limited to regular Webinar Presentations, Regulatory Panels, Next Generation Student Sessions and our internationally attended Conference and Exhibition , which we have continued to host for the past 29 years. To learn more about IPEIA visit Home - IPEIA.

IPEIA is looking for Administrative Assistant to join our team, this position will provide essential support to ensure smooth association operations, handling tasks such as scheduling, communication, document management, and coordination of meetings and will report to IPEIA’s Operations Coordinator.

Contract length: 12 months to 36 months

Work Location: remote in Calgary, AB

Responsibilities:

Support Operations Manager, Operations Coordinator, and operations deliverables

Support all IPEIA Committees and the Board of Directors

Manage and maintain distribution lists

Manage admin inbox and respond to all inquiries

Meeting coordination/support for all Committee Monthly Meetings

Administrative Support for Industry Groups (IGs) and quarterly meeting organization

Operations Systems Administrator for MS TEAMS and other IPEIA systems

Administer IPEIA’s external platforms such as but not exclusive to EventMobi, Buffer, GoTo Webinar, Socal Media

Create, maintain,



and utilize Operations Procedures for administration tasks

Execute all IPEIA Communications, including social media and email communications

IPEIA Working Committee member tracking: onboarding new committee members and other associated tasks including ongoing support of current volunteers

Conference App Lead: support annual Conference App's development, implementation, and access

Support registration in office during annual conference

Support preparations leading up to conference

Provide registration support for members, delegates, and stakeholders

Collect and track Sponsor and Exhibitor registrations and company information

Provide Co-Moderator support for webinars; produce webinar with the Chair of the committee hosting the webinar and support pre-webinar tasks

Other duties and tasks will be assigned by theOperationsCoordinator

Requirements:

5 years of Administration experience is required

5 years of communications and marketing is preferred

Must be proficient in MS Teams

To be able to work with minimal supervision and deliver to deadlines

Willingness to learn and accept constructive feedback

Attention to detail with exceptional organizational skills and ability to prioritize effectively

Social media experience is required

Must be a Team player and willing to help where needed

Exceptional communicator and customer service oriented with good interpersonal skills and ability to adjust to various personality types

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📌 Administrative Assistant (Ontario)
🏢 IPEIA (International Pressure Equipment Integrity Association)
📍 Ontario