BASIC FUNcTIONS
The Administrative Assistant will be the first point of contact for all staff and visitors at the RFI site as well as a general assistant for all departments of Red Flame.

POSITION REQUIREMENTS

High school diploma required or at the discretion of management

1-3 years of experience in an office environment preferably in the oil and gas Industry

Highly proficient in Microsoft programs including word, excel and outlook

Experienced with a multi-line phone system and answering a high volume of calls accurately and efficiently

The internal training for this position is identified within the Red Flame Industries Training Matrix

REPORTING RELATIONSHIPS
Direction for this role will be provided by the direct supervisor based on primary responsibilities and tasks. This position will also be responsible for assisting multiple departments as outlined below.

AUTHORITY
This position has the authority to execute all responsibilities and duties related to the position.

RESPONSIBILITIES
Top Five

Ensure that all calls and messages are received and distributed in a professional manner

Maintain and order office supplies as required

Process incoming and outgoing mail and faxes

Complete all assigned projects from your direct supervisor while maintaining high levels of communication

Provide assistance to all office visitors while ensuring that they adhere to the company safety and security policies

Additional Responsibilities may vary
RECEPTION

Be aware of the office staffs schedules to assist forwarding messages and directing calls. This includes vacations, meetings etc.





QHSE

Assist with booking and tracking employee safety and training certifications

Assist in the tracking and reviewing of standardized documentation

Human Resources

Maintain the resume tracker as required

Complete recent hire process for all new staff as required

Marking and uploading new hire testing as required

Operations

Complete project binder skeletons as requested

Scan and upload project binders as required

Distribute projects binders to clients as directed

Assist with the completion of NDT certifications

Do Job binder ticket packages

Complete other special projects as assigned

Provide back-up for division coordinators

DUTIES

Arrange all employee requests to courier packages domestically and internationally

Ensure the supply room is maintained in an orderly fashion

Ensure all office equipment is maintained and running efficiently

Other duties as required

HEALTH AND SAFETY RESPONSIBILITIES

Ensure that all work is completed in compliance with all Red Flame Industries health and safety policies

Complete all safety training as required by Red Flame Industries policies and industrial regulations

Participate in RFI health and safety program as necessary

MEASUREMENT OF PERFORMANCE
An Administrative Assistant will be deemed to be performing in a satisfactory manner when the following have been met or exceeded:

Discharging responsibilities cited in Responsibilities and Duties with a primary focus on the Top Five

Adhering to company policies and procedures

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📌 Administrative Assistant (Alberta)
🏢 RED FLAME INDUSTRIES
📍 Alberta