Position Description
The Intermediate Project Coordinator (PC) is responsible for assisting the Project Manager (PM) with all aspects of the construction project, from initiation through to closeout. They perform general administrative and recordkeeping functions including the review and distribution of project documentation to both internal and external partners as directed. In addition, the Intermediate PC assists with the estimating process and tender preparations.

Functional Responsibilities

Assist with the bid process and tender closing

Coordinate project pre-planning which includes planning the project start-up and securing required permits as well as organizing and assembling job start files (paper & electronic)

Review, distribute, monitor, track, and document all submittals

Lead and set the agenda for acquiring multiple competitive quotes and pricing from vendors for changes and project procurement

Assist the PM in reviewing subcontractor quotations, contracts, and purchase orders, etc.

Responsible for document management for all project information (paper and electronic) including archiving

Maintain an up-to-date and accurate database of change notices, change orders, and sub-contractor back-charges

Facilitate the tracking of project milestones and financial deadlines; assist with the creation of the project schedule; input and update schedule throughout the project and review with PM / Superintendent

Assist with project planning, scheduling, progress monitoring, and cost control

Work with the project team to produce monthly schedule updates

Distribute, monitor, track, and document all change orders, site instructions, clarifications, RFI’s or other project-related documentation that may be created by sub-contractors, architects,



owners, or other project partners. Compile and gather for PM approval and distribution

Coordinate the RFI process, ensuring RFIs are distributed to affected trades and logs are maintained

Assist PM with the management of monthly progress invoicing

Attend or conduct site meetings when required to assist the PM

Prepare purchase orders for approval and assist with procurement of materials and equipment

Schedule material deliveries to site as a support role to the Superintendent

Coordinate temporary site accommodation and utilities connections/disconnections

Actively engage with the project team regarding project status and issues that may impact client relations

Assist with QA/QC inspections and updating the Fieldview system

Coordinate, prepare, and distribute daily, weekly, and monthly reports

Track and report LEED credits and documentation when required

Assist with project turnover and closeout including coordinating, tracking, and collecting turnover documentation throughout the life of the project

Assist and coordinate trades during the turnover process for deficiencies. Coordinate the final reporting and tracking of deficiencies back to the project team

Other administrative duties as required

Working Conditions

Office atmosphere

Manual dexterity required to operate computer and peripherals

Driving of a company vehicle





Visits to construction sites (hazards associated with the construction industry)

Position Requirements
Qualifications

Able to read construction drawings, schematics, field drawings, and plans

General understanding of construction means, methods, and systems

Strong knowledge of industry standard trade scopes

Document control knowledge and strong organizational skills

Knowledge of local, provincial, and federal workplace compliance regulations, ordinances, and legislation

Strong understanding of project scheduling processes and techniques, with the ability to provide updates to the project schedule with input from trades

Able to perform basic construction estimates for the purpose of producing change orders within a project

Knowledge of Occupational Health and Safety regulations and related building codes

Able to network and build lasting relationships within the industry and with potential clients

Proficient with Microsoft Office (e.g. Project, PowerPoint, Excel, Word, etc.) and project management systems including experience with Enterprise Resource Planning (ERP) systems

Education/licenses

Completion of a diploma in Construction/Building Technology or a related discipline

Completion of or working towards Green building certification (LEED, Green Globes)

Valid driver’s license

Experience

1 – 2 years of experience as a Project Coordinator in the commercial/institutional construction industry

Equal Opportunity Employer
JEN COL is an equal chance employer and is committed to fostering an inclusive, accessible environment where all employees feel valued, respected, and supported.

#J-18808-Ljbffr

📌 Project Coordinator (Alberta)
🏢 Jen-Col Construction
📍 Alberta