Home Health Administrative Assistant (Casual)
Health Administrative Assistant (Casual) The Lax Kw’alaams Health Department has an exciting and immediate opening for a Casual Health Administrative Assistant. As a key member of the team, the successful candidate will be responsible for preparing files and records related to program delivery and assisting the Health Director with clerical duties and reporting procedures. Responsibilities include capturing relevant data; preparing and reviewing memorandums, correspondence, reports, public notices, permits, and other documents as assigned; completing various forms; and preparing and distributing reports for review and use. This role will also prepare and maintain forms used by health programs and work closely with the Community Health Representative (CHR) and the Mental Health Therapist (MHT).
Responsibilities: General
Work in collaboration with the health care team
Collaborate with other health professionals in a polite, courteous manner
Knowledgeable with computer systems and can navigate these systems easily
Maintain client confidentiality, must be responsible and ethical
Attend and participate in team meetings
Prepare monthly reports as needed for the Lax Kw’alaams Health Programs
Track individual interventions and disseminate to all necessary parties
Provide clerical support to assist designated health department staff in the completion of their duties and responsibilities
Answer questions and provide information to the public and other Band departments
Assist clients and member to complete forms as needed
Maintain a variety of files and filing systems, division records retention system and materials storage and/or destruction; prepare, maintain and update various records; research and verify information as requested




Prepare materials and correspondence for distribution within the Band and to other related external businesses and governmental agencies; photocopy, mail or fax materials as necessary
Screen and direct calls and visitors as appropriate; may assist in scheduling travel arrangements, reservations, daily operations or meetings as assigned
Enter and verify a variety of data into the computer system including but not limited to expenditure requests, vendor file data, journal vouchers and cashed checks; backup computer as assigned
May order print and non-print materials and research vendor prices as appropriate
May maintain outstanding purchase orders for office supplies and associated materials; prepare books for circulation as assigned
May oversee billing, ordering, maintain repair and maintenance contracts on all Health Department business equipment
Sort and distribute incoming and outgoing mail and all interdepartmental mail
Attend various Health department functions as required; prepare agendas and associated materials
May participate in annual department budget preparation
May participate in a variety of activities involving travel between various Band facilities and to other related external business and government agencies which may include collecting and distributing mail and picking up materials and supplies
Perform all other tasks within the scope of the position and as assigned
QUALIFICATIONS: Education High School Diploma




Post-Secondary Education in related field (Asset)
Experience One year of experience in a similar position (Asset)
Competency Demonstrates sound judgment
Strong verbal and written communication skills
Strong work ethic
Reliable and professional
Excellent time management skills; ability to meet deadliness
Organizational skills
Ability and willingness to learn new skills and adapt to a changing work workplace
Ability to work independently and as part of a team
Demonstrates proficiency in Microsoft Office applications
Ability to operate standard office equipment, including calculators, photocopiers, fax machines, and printers
Shows initiative, a positive attitude, and a willingness to learn and receive guidance
Interpersonal skills
Ability to maintain confidentiality
Physical Demands and Working Environment: Physical Demand
You may have to spend long hours sitting and using office equipment
You may spend long hours standing while helping with presentations, Good Food Bags, and other tasks
Mental Demands You will have to complete several tasks and responsibilities at one time and must be prepared to deal with emergencies and stressful situations at any time
Condition of Employment You will adhere to the Lax Kw’alaams Band Code of Conduct, Code of Confidentiality, Social Media Policy and any other Policies in the Human Resource Manual
Follow all guidelines harmoniously and cooperatively, creating a team approach in their duties for the Band’s future success
Acceptable Criminal Record Check with Vulnerable Sector Search
Valid Driver’s License (Class 5)
Classification/Pay Scale $27.92
As per the Canadian Union of Public Employees’ Local 2365 Collective Agreement

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📌 Health Administrative Assistant (Casual) | Lax Kw'alaams Band (British Columbia)
🏢 Lax Kw'alaams
📍 British Columbia