Job Description Indirect Procurement and Vendor Coordinator Do you enjoy coordinating purchases, maintaining thorough vendor follow-ups, and contributing directly to smooth business operations? Benefit from a hybrid work arrangement and join a multisite environment where you will oversee indirect purchasing, requests for quotations, purchase orders, and the administrative follow-up of expenses.

Our client, a growing company in the logistics sector, is looking for an organized, versatile, and solution-oriented professional.

You will play a central role in procuring consumables, supplies, and MRO items, coordinating product and service vendors, and following up on orders, service calls, and invoices.

What is in it for you: • Salary: 57K-62K per year. • Permanent, full-time position. • 40-hour workweek. • 4 days in the office and 1 day working remotely. • Position primarily based in Saint-Eustache. • Occasional travel between the Saint-Eustache and Mirabel sites. • Reimbursement of work-related travel expenses. • Comprehensive group insurance after 3 months of service. • Employee assistance program. • Access to telemedicine. • Company-provided cell phone or monthly allowance. • 3 weeks of vacation. • 5 paid sick days per year. • 5 additional unpaid days. • 1 anniversary day off for each completed year of service.

Responsibilities: • Purchase indirect materials, consumables, supplies, safety equipment, and MRO items required to support operations across multiple sites. • Gather and assess internal team requirements to determine the products or services needed and prioritize requests. • Identify and evaluate new vendors based on operational requirements. • Request and compare quotations based on pricing, lead times, quality, payment terms, and service levels. • Participate in discussions and negotiations regarding pricing, purchasing terms, service response times, and service agreements. • Create purchase orders in Quick

Books Online and provide vendors with the information required to deliver goods or perform services. • Follow up on purchase orders, confirmations, deliveries, lead times, and vendor commitments. • Monitor supply levels and contribute to the implementation of simple and effective replenishment methods, including Kanban when appropriate. • Maintain accurate and up-to-date information regarding vendors, quotations, contracts, service agreements, purchase orders, and completed purchases. • Gradually build and maintain a structured network of reliable vendors across various categories of goods and services. • Identify alternate vendors to support operational continuity and reduce delays when urgent needs arise. • Coordinate maintenance service requests with external vendors, including requests for quotations, purchase orders, scheduling, and follow-ups. • Schedule and coordinate vendor and technician visits to the various sites when required. • Coordinate vendors involved in periodic inspections, equipment servicing, facility requirements,



and occupational health and safety activities. • Follow up with vendors and internal teams until goods are delivered, services are completed, or requests are fully closed. • Work closely with teams across the various sites to understand their needs, resolve order-related issues, and maintain a strong level of internal service. • Provide Accounting with purchase orders, quotations, invoices, and supporting documentation required to process purchases and expenses. • Verify consistency between approved quotations, purchase orders, goods or services received, and vendor invoices. • Work with the Accounting Technician to resolve discrepancies involving purchase orders, invoices, and supporting documentation. • Apply general accounting principles required for the proper processing of purchases, expenses, vendors, and cost centres. • Use Quick

Books Online for purchasing and purchase order responsibilities, without being responsible for specialized accounting functions. • Assist with expense tracking and prepare information required for departmental analyses. • Compile and organize data regarding purchases, vendors, lead times, costs, and service levels. • Prepare and maintain tracking tools for open purchase orders, expenses, deadlines, and items requiring follow-up. • Ensure the accuracy, quality, and consistency of information entered into departmental tools and reports. • Contribute to the improvement and standardization of processes related to purchasing, vendor management, purchase orders, and invoice follow-up. • Recommend practical ways to better organize or automate certain administrative activities. • Use and contribute to the improvement of departmental tools, including Excel, Share

Point, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team. • Document work methods and contribute to the development and updating of departmental procedures. • Travel occasionally between the Saint-Eustache and Mirabel sites to meet with internal teams, receive vendors, or coordinate service activities.

What you will need to succeed: Required qualifications • College diploma in business administration, accounting, operations management, logistics, procurement, or another relevant field, or an equivalent combination of education and experience. • Approximately two to four years of relevant experience in purchasing, procurement, indirect or MRO purchasing, operations administration, or a comparable role. • Experience identifying vendors, requesting quotations, comparing proposals, and following up on orders. • Experience creating and monitoring purchase orders.



• Good understanding of the vendor cycle, including purchases, invoices, supporting documentation, expenses, and cost centres. • Ability to identify and resolve discrepancies between quotations, purchase orders, goods or services received, and invoices. • General understanding of accounting principles, without requiring specialized accounting expertise. • Good command of Microsoft Excel and Microsoft 365. • Strong computer skills and an interest in improving processes and work methods. • Ability to manage multiple requests, orders, and follow-ups simultaneously in an operational environment. • Ability to travel occasionally between the Saint-Eustache and Mirabel sites. • Fluency in French and functional English to communicate with certain vendors and business partners.

Preferred qualifications • Experience with Quick

Books Online or another accounting software or ERP system. • Experience purchasing indirect materials, MRO items, consumables, safety equipment, or external services. • Experience in an industrial, manufacturing, logistics, or multisite setting. • Experience coordinating maintenance or technical service vendors. • Knowledge of Power Apps, Power Automate, Share

Point, Microsoft Lists, Power Query, or comparable tools. • Experience working in a growing organization where processes, procedures, and tools need to be developed or improved. • Knowledge of basic replenishment and supply management methods, including Kanban. • General knowledge of service agreements, periodic inspections, or occupational health and safety requirements.

Soft skills • Strong organizational skills, attention to detail, and excellent follow-up abilities. • Negotiation skills and the ability to compare costs, timelines, terms, and service quality. • Ability to prioritize and manage multiple requests simultaneously. • Autonomy, initiative, and the ability to manage a file through to completion. • Resourcefulness and a solution-oriented mindset. • Commitment to accuracy and close attention to data and documentation quality. • Strong internal customer service orientation and an understanding of operational team requirements. • Ability to communicate effectively with vendors, operational teams, and internal departments. • Ability to organize information, document processes, and recommend realistic improvements. • Technological curiosity and the ability to learn new tools and systems. • Versatility and adaptability in an setting where requests and priorities may change quickly. • Team-oriented approach and the ability to collaborate with Operations, Finance, Information Technology, and external vendors.

Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach.

As part of the screening process, some applications may be reviewed using artificial intelligence tools.

Only candidates who meet the hiring criteria will be contacted.

📌 Coordonnateur(trice) – Achats indirects et fournisseurs (Saint-Eustache)
🏢 Recrute Action
📍 Saint-Eustache